Select PropertiesCompanies

Click to select PropertiesCompanies from the Select PropertiesCompanies tab. The report runs for all selected PropertiesCompanies.

From Date / Thru Date

Enter a beginning and ending date for the activity to be included in the report. Or use the Calendar Button to select dates.

Vendor #

Click the Lookup icon to display the Select Vendor Tab and select a vendor ID.  

Batch

Click the lookup icon to display the Select Batch Tab and select a batch.

Expense Code

Click the Lookup icon to display the Select Expense Code Tab and select an expense code.   

Sort by

Select one of the following sorts from the drop-down list: Vendor ID, Invoice #, Date, Expense Code.

Print by PropertyCompany

The default grouping for this report is by vendor. Select this option if you want the system to group the report by propertycompany. When you select this option, the PropertyCompany name prints in the header, and then vendor transactions for that PropertyCompany display in the list.

Standard Report/Alternate Report

Select to print either a Standard Report or an Alternate Report. These options appear when you select to print a report that is sorted by Expense Code and printed by PropertyCompany.

Print Expense Desc

Select this option to print descriptions of Expense Codes on the report.

When Print by PropertyCompany and Alternate report are selected, then the this option is unavailable.

PDF Format

Select this option if you want the report to print in PDF format. For more information, refer to Report Printing Options.

Create Spreadsheet

Select this option if you want the report to print in an Excel spreadsheet. For more information, refer to Report Printing Options.

Status

Click any of the following invoice statuses: Normal, Paid, Partially Paid, Void. You must select one status.

Unapproved Only

Select when you want to print unapproved invoices only. When the Unapproved Only option is selected, then the Status options are disabled.

For Payment

Click a payment status: Authorized, Unauthorized. You must select one status.

Cancel

Click to exit without saving changes.

Print

Click to print the report.

This report provides detail information on a vendor, batch, and/or expense code for a specified period of time for specified check status(es) or for Unapproved invoices only.

Expense Code descriptions can be printed on the report except when the Print by PropertyCompany and Alternate Report options are selected.

The report provides Batch ID, Invoice number, Date, Post-to account number, Purchase Order number/Contract Number, Voucher number, Due Date, authorization date, Description, Amount, and PropertyCompany number. The report can be sorted by Vendor ID, Invoice number, Date or Expense Code. The report can be further sorted by PropertyCompany.

If you select to print a report that is sorted by Expense Code and printed by PropertyCompany, the report can be printed as a Standard Report or an Alternate Report.

Refer to Fields list, above, for more information about report selection criteria,

1. From the eFinancials menu, select Reports—AP Reports—Invoices.
2. Click Select PropertiesCompanies. Select the PropertiesCompanies for which you want to print the report and click Save.
3. From the From Date and Thru Date field, type a date range for the activity to be included in the report. Or, use the Calendar Button to select dates.
4. From the Vendor # field, click the Lookup icon to display the Select Vendor Tab and select a vendor ID.  
5. From the Batch field, click the Lookup icon to display the Select Vendor Tab and select a vendor ID.  
6. From the Expense Code field, click the Lookup icon to display the Select Expense Code Tab and select an expense code.   
7. From the Sort by drop-down list, select the sort order for the report: Vendor ID, Invoice #,Date, or Expense Code.
8. To group the report by PropertyCompany, select the Print by PropertyCompany check box. Otherwise, leave the check box cleared.
9. To print expense descriptions on the report, select the Print Expense Desc check box. Otherwise, leave the check box cleared.
10. If you selected to print a report that is sorted by Expense Code and printed by PropertyCompany, select an option: Standard Report or Alternate Report.
11. Select one of the following report printing options:
• PDF Format: Print the report in PDF format for use in a PDF viewer, such as Acrobat.
• Create Spreadsheet: Prints the report in an Excel spreadsheet.
12. Select any of the following check boxes for the invoice statuses to include on the report: Normal, Paid, Partially Paid, or Voided.
13. Select the Unapproved Only check box if you want to print only invoices that are unapproved.
14. Select any of the following check boxes for the invoice payments to include on the report: Approved or Unapproved.
15. Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.

 

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