Bank Account

The display-only bank account from which funds will be drawn.

Total

The display-only total of the checks to be printed.

Pay Through Date

The display-only most future date for a vendor in the check run.

Check Date

The display-only date that prints on checks.

Accounting Date

This field defaults to the date entered on the checks General Tab. Accept the default date, or enter another accounting date using the format mm/dd/yyyy. Or use the Calendar Button to select a date. This date is the date of record for the check and it is used to determine the period to which the check is posted.

Stub Message

Enter a message of up to 20 characters to print on the check stub, if desired. The message appears on the stub next to the propertycompany name. When reprinting checks, this message can be changed. Once a check run is marked Done, then the message in the Stub Message field is not editable.

Print Proof Listing

Select an option for the Check Proof Listing. Options include None (does not print the listing) and By Bank/Vendor.and By Property/Vendor. The latter two options indicate how the report is sorted.

Report Details

Print Summary Check Register

This option is available for completed Check Runs only. Select this check box to print the Check Register Summary report when you click Print Reports.  The Check Register Summary report lists check and deposit ranges, the check type, the number of checks, and the amount paid, grouped by propertycompany and bank. The report also includes a propertycompany total and a grand total.  

Print Check Register

This option is available for completed Check Runs only. Use this option to print the Check Register Detail report. From the drop-down list, select the Register Type for the report. Or, if you selected the Print Proof Listing and/or Print Summary Check Register check boxes, but do not want to print the detail report, select None.

Sort By

This field is available only when you have selected the Vendor or By PropertyCompany/Vendor register type from the Print Check Register drop-down list. Select your desired sort order for the report. Options are Vendor Name and Vendor ID.

Password for Signature Font

This field is available only when you have set up password protection for the signature font. For more information, refer to the global policies Check tab.

Cancel

Click to exit without saving changes.

Print Checks

Click to print checks.

Print Reports

Click to print your selected reports (based on your Print Proof Listing and Print Check Register selections).

Print Statements

If you selected the On Statement option for the Overflow field on Check Format Maintenance, the Print Statements button appears once you click Done to acknowledge that checks have printed successfully. Click to print overflow of remittance data on statements. Refer to Check Format Maintenance for additional information.

Note

A check run status must be Validated or Approved before you can print it. For instructions for validating or approving a check run, refer to Add Check Run.

Check Runs Grid

1. From the Check Runs grid, click the Print icon for the check run you want to print. The Print Checks Tab displays.
2. From the Print Checks Tab, click Print.

Note

If you want to print on legal size forms, you must change the paper size. For instructions, refer to Print Checks on Legal Size Forms, below.

3. If you see the "Newer Version" pop-up message, you need to install Secure Check Printer software. If there is no pop-up message, skip this step and go to step 4.
   
   When you see the pop-up message:
   
   1. Make note of the instructions in the pop-up message:
   
   After installing, close the Print Checks page and click Reprint Checks.
   
   2. Click the x to close the Newer Version pop-up message.
   
   3. In the Print Checks form, click the link, Click here to download Secure Check Printer Installer to begin the installation of the Secure Check Printer software.
   
   4. Use your browser’s capabilities to save and then run the Secure Check Printer file.
   
   For installation details, use this link to open the Check Printing and Secure Signature Fonts help topic. Or refer to the document, Check Printing and Secure Signature Fonts, found in the Documentation\eFinancials folder of your download package.
   
   
   

   NOTE that the red message and link always appear on the Print Checks form, but the Secure Check Printer software only needs to be installed when you see the "Newer Version" pop-up message. After you have installed the newer software, then disregard the text on the form that instructs you to "Click here to download Secure Check Printer Installer."
   

4. In eFinancials, the following message displays: What do you want to do now?  Select one of the following options:

Reprint checks - Click this button if the checks contain misprints.  NOTE that this button is replaced by a Cancel button after printing the original check run for users who do not have the permission to reprint checks. Refer to Effect of Permissions for more information.

Print check copy - Click this button if the checks printed successfully and you want to print a non-negotiable copy of the checks for your records.

Done - Click this button when the checks have printed successfully and you do not want to print a check copy. The check run no longer appears on the Check Run grid unless you check the Include Completed Check Runs check box.

Notes

When a user clicks on one of the above options, the option button clicked become disabled so that the user can see which button was selected (this only applies to the first two option buttons). Clicking the Done button, however, triggers the posting process and closes the pop-up window.

Each check copy includes a watermark indicating it is a non-negotiable copy. Check copies do not include the MICR line.

When you are printing checks with Lien Waivers, a separate window opens showing the Lien Waivers that were created for that check run. From that window, you can change the Lien Waiver Format by clicking in the Lien Waiver Format field and selecting another Format from the drop-down list that opens.

5. If there are any statements to be printed, the Print Statements button displays. Click Print Statements. A PDF version of the statements displays. Use the print capabilities of PDF to print the statements. Refer to Fields list above for additional information about the Print Statements button
6. If there are any remittance advices to be printed, the Print Advices button displays. Click Print Advices. A PDF version of the advices displays. Use the print capabilities of PDF to print the statements.
7. Make any of the following selections desired:
• Print Proof Listing – select this check box if you want the resulting PDF file to include the Check Proof Listing.
• Print Summary Check Register – select this check box if you want the resulting PDF file to include the Check Register Summary report.
• Print Check Register – If you want the resulting PDF file to include the Check Register Detail report, from the drop-down list, select the Register Type for the report. If you select Vendor or By PropertyCompany/Vendor, select your desired Sort Order for the report.
8. Click Print Reports. The system displays the reports in PDF format.

Note

If you are printing checks and advices using multiple banks, the PDF for the next set of checks displays. Return to step 2 and complete the printing process again for this and successive sets of checks and advices. For more information, refer to Printing Checks Using Multiple Banks.

To print on legal size check (or advice) forms, you must change the page size of the PDF version of the checks. Prior to being able to do so, you must complete the following actions:

• Confirm that a legal size form was selected on the Check Print Tab when setting up the bank account.
• Confirm that you using Adobe Acrobat 6.0 or higher.
• Confirm that the PDF version of the checks is displayed on your screen.

1. Click the Printer icon in the PDF toolbar. The Print dialog box displays.
2. Click PropertiesCompanies. The Document PropertiesCompanies screen displays.
3. Select the Paper/Quality tab, and then click Advanced. The Advanced Options screen displays.
4. From the Paper Size drop-down list, select Legal.
5. From the Advanced Options screen, click OK.
6. From the Document PropertiesCompanies screen, click OK.
7. From the Print screen, click OK. A progress bar displays while the system changes the page size.
8. Confirm that the change was made. Look at the status bar at the bottom of the PDF screen. The page size should be 14 x 8.5 instead of 8.5 by 11.
9. Click OK.
10. Close the PDF
11. In eFinancials, the following message displays: What do you want to do now? Select one of the following options:
• Print Check Copy – Click this button if the checks printed successfully and you want to print a non-negotiable copy of the checks for your records.
• Done – Click this button if the checks printed successfully and you do not want to print a check copy. The check run no longer appears on the Check Run grid unless you check the Include Completed Check Runs check box.
• Reprint – Click this button if the checks contain misprints.
  
  NOTE that this button is replaced by a Cancel button after printing the original check run for users who do not have the permission to reprint checks. Refer to Effect of Permissions for more information.

Note

Each check copy includes a watermark indicating it is a non-negotiable copy. Check copies do not include the MICR line.

12. If there are any statements to be printed, the Print Statements button displays. Click Print Statements. A PDF version of the statements displays. Use the print capabilities of PDF to print the statements. Refer to Fields list above for additional information about the Print Statements button
13. If there are any advices to be printed, the Print Advices button displays. If you want to print advices, click Print Advices. A PDF version of the advices displays. Use the print capabilities of PDF to print the advices.
14. Use the instructions above to change the print size back to Letter so that reports print on the correct size paper.
15. Make any of the following selections desired:
• Print Proof Listing – select this check box if you want the resulting PDF file to include the Check Proof Listing.
• Print Summary Check Register – select this check box if you want the resulting PDF file to include the Check Register Summary report.
• Print Check Register – If you want the resulting PDF file to include the Check Register Detail report, from the drop-down list, select the Register Type for the report. If you select Vendor or By PropertyCompany/Vendor, select your desired Sort Order for the report.
16. Click Print Reports. The system displays the reports on screen in PDF format. Use the print capabilities of PDF to print the reports.

Users can be granted the permission to reprint checks in the System module.

System—Security—Users—(select user)—Roles—Permissions—eFinancials—Accounts Payable—Check Processing—Reprint Checks.

If a user does not have the permission, after printing checks, the acknowledgment pop-up will provide the option "Cancel" instead of "Reprint Checks."

 

For additional information about printing from the Check Runs grid, also refer to Require Check Run Approval.

 

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