Use this tab to set up and manage check-related global
policies.
Print checks to unapproved vendors
This option defaults as unchecked. Accept this
default if you want to allow users to print checks or Quick Checks made out to any vendor
regardless of the vendor status—approved
or unapproved. Or, select the check box to stop users from printing checks
made out to unapproved vendors.
Check selection includes authorized invoices in unapproved
batches
This option defaults as unchecked. When this option
is checked, then an authorized invoice in an unapproved batch can be paid
through Check Processing
or Check
Entry. This is a way to waive the requirement that invoices must be
in approved batches in order to be paid.
Require Check Run Approval
This option defaults as unchecked.
This option works with the User permission to
Approve Check Runs
(Financials - Accounts Payable - Check Processing - Check Runs - Approve
Check Runs)
in System.
Important
Details
Store check copies
This option defaults as unchecked. When this option
is checked, then you can print a copy of a check at any time after Check
Run Processing is complete.
With the policy selected, the Print
Check Copy button appears on the form after Check Processing is
complete. The button appears disabled if the policy is set but the check
copy does not exist because it was part of an old check run created prior
to this policy.
The check copy that prints is an exact copy of
the check as last printed, before the check run was marked as Done; therefore,
changes to Check Formats have no impact on this copy.
Require password to print checks using Signature Font
This option is used to provide additional control
over security for electronic signatures for checks. To set up the security:
- This box must be
checked.
- The Password
and Confirm Password fields must
be completed on this tab.
- The Use
Signature Fonts box must be checked on the Check
Format Maintenance tab for the check format for the bank.
Then, when checks are processed, the Password
for Signature Font field displays automatically. After entering
the correct password, the check processing continues and the electronic
signature is printed on the checks.
Password
If you selected the policy, Require
password to print checks using Signature Font, then this field
appears. Enter a password.
Confirm Password
Retype the password typed in the Password field,
above, if applicable.
Cancel
Click to exit without saving your changes.
Save
Click to save your changes.