Notes
Make the following menu selections to display this tab:
eFinancials—Accounts Payable—Check Processing—Check Run Proof
Use this tab to print cash requirements (proofs) for all check runs with a status of Selected or Validated. Four views of the reports are available:
Notes
Check Run Proof reports print data only for propertiescompanies to which you have access. It does not include records generated by printing sample checks from the Setup Bank Accounts Grid.
When the setting for Outstanding Lien Waiver on the Vender Setup General tab is set to any status other than "Never warn, when applicable, a message prints on the report to warn of outstanding Lien Waivers for the Vendor.
Report Type
Select the version of the report you want to view:
Summary — shows all unposted check runs for all propertiescompanies.
Detail by PropertyCompany — shows all selected check runs for all propertiescompanies.
Detail by Bank — shows all check runs for the selected banks.
Detail by Check Run ID — shows all items for a specific check run. This is the default.
Select PropertiesCompanies
This button is available only when the selected Report Type is Summary, Detail by PropertyCompany, or Detail by Check Run ID. Click to select propertiescompanies from the tab that opens. The report runs for all selected propertiescompanies.
Select Banks
This button is available only when the selected Report Type is Detail by Bank. Click to select the banks for which you want to run the report.
Check Run ID
This field appears when the selected Report Type
is Detail by Check Run ID. Type
the Check Run ID for which you want to view the report, or use the Lookup
icon 
to select a Check Run ID.
PDF / Create Spreadsheet
Select the desired report format.
Cancel
Click to cancel without saving changes.
Click to run the report based on the selected criteria.
Report Details - Check Run Proof Summary
This report shows all unposted check runs for the selected propertiescompanies. This report is sorted by propertycompany. The report is formatted with a page break between propertiescompanies.
Fields
PropertyCompany
The PropertyCompany ID and Name for the propertycompany shown.
Bank
The Bank name and ID
Check Run ID
The ID of the check run shown in the report line.
Amount
The amount to pay for the check run.
Status
The status for the check run (Selected or Validated).
Totals
PropertyCompany Total
For each propertycompany, the report shows the total Amount for all of the property'scompany's check runs.
Grand Total
The report shows the total Amount for all propertiescompanies.
Report Details - Check Run Proof Detail by PropertyCompany
This report shows all selected check runs for the selected propertiescompanies. This report is sorted first by propertycompany, then by vendor, and then by invoice. The report is formatted with a page break between propertiescompanies.
Fields
PropertyCompany
The PropertyCompany ID for the propertycompany shown.
Vendor
The vendor ID and name.
Invoice
The invoice number for the invoice shown in the line.
Invoice Date
The date for the invoice.
Due Date
The due date for the invoice.
Expense
The expense code for the invoice.
PO
The purchase order ID for the invoice.
Check Run ID
The ID of the check run shown in the report line.
Outstanding Balance
The total outstanding balance for the invoice.
Amount to Pay
The total amount to pay for the invoice.
Status
The status for the invoice. (Selected or Validated).
Revised Amount
This space is provided for you to write in the revised amount to pay for the invoice.
Totals
Vendor Total
For each vendor, the report shows the total Outstanding Balance and Amount to Pay for all of the vendor's invoices.
PropertyCompany Total
For each propertycompany, the report shows the total Outstanding Balance and Amount to Pay for all vendors.
Grand Total
This field at the end of the report shows the total Outstanding Balance and Amount to Pay for all propertiescompanies.
Report Details - Check Run Proof Detail by Bank
This report shows all check runs for the selected banks. This report is sorted first by bank, then by vendor, and then by invoice. The report is formatted with a page break between banks.
Bank
The name of the bank.
Vendor
The vendor ID and name.
Invoice
The invoice number for the invoice shown in the line.
Invoice Date
The date for the invoice.
Due Date
The due date for the invoice.
Expense
The expense code for the invoice.
PropertyCompany
The PropertyCompany ID for the propertycompany shown.
PO
The purchase order ID for the invoice.
Check Run ID
The ID of the check run shown in the report line.
Outstanding Balance
The total outstanding balance for the invoice.
Amount to Pay
The total amount to pay for the invoice.
Status
The status for the invoice (Selected or Validated).
Revised Amount
This space is provided for you to write in the revised amount to pay for the invoice.
Totals
Check Total
For each vendor, the report shows the total Outstanding Balance and Amount to Pay for the vendor's invoices by check.
Vendor Total
For each vendor, the report shows the total Outstanding Balance and Amount to Pay for all of the vendor's invoices.
Bank Total
For each bank, the report shows the total Outstanding Balance and Amount to Pay for all vendors.
Grand Total
This field at the end of the report shows the total Outstanding Balance and Amount to Pay for all banks.
Report Details - Check Run Proof
Detail by Check Run ID
This report shows all items for a specific check run. This report is sorted first by bank, then by vendor, and then by invoice. The report is formatted with a page break between banks.
Check Run ID
The ID of the check run selected for the report.
Check Run Total
The total amount of invoices for the reported check run.
Check Run Status
The status for the reported check run (Selected or Validated).
Pay Through Date
The farthest future date in the check run.
Bank
The name of the bank.
Vendor
The vendor ID and name.
Invoice
The invoice number for the invoice shown in the line.
Invoice Date
The date for the invoice.
Due Date
The due date for the invoice.
PropertyCompany
The PropertyCompany ID and name for the propertycompany shown.
Expense
The expense code for the invoice.
PO
The purchase order ID for the invoice.
Outstanding Balance
The total outstanding balance for the invoice.
Amount to Pay
The total amount to pay for the invoice.
Revised Amount
This space is provided for you to write in the revised amount to pay for the invoice.
Totals
Check Total
For each vendor, the report shows the total Outstanding Balance and Amount to Pay for the vendor's invoices by check.
Vendor Total
For each vendor, the report shows the total Outstanding Balance and Amount to Pay for all of the vendor's invoices.
Bank Total
For each bank, the report shows the total Outstanding Balance and Amount to Pay for all vendors.
Grand Total
This field at the end of the report shows the total Outstanding Balance and Amount to Pay for all banks.
To Print the Check Run Proof Report
to select a check run ID.
See Also
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