Use this tab to manage payment of outstanding invoices
with checks that are not system-generated. An authorized invoice must
exist before you can enter a check on this tab. Refer to Checks
Overview for more information.
The following fields appear on the tab:
When adding data, click this link to display the
and select a date, batch, and
companyproperty,
and entity.
Bank Account
The bank account from which funds will be drawn.
Select a new bank from the drop-down list. The checks being drawn on that
bank account display in the grid below.
Include Approved Checks
Select this option if you want approved checks
to be listed in the grid.
Add Check Button
Use this button to add a check.
Find [Column Title]
This field defaults to Check#;
however, if you click any underlined grid column title, the field label
changes to reflect your selection. You can then search for entries based
on the field label. For example, if you know the check description, click
the Description column title and the find field
label changes to Find Description.
Enter the first few letters or numbers to search
for (or select from a drop-down list if one displays),
and then select the Find button. The items that
are the nearest match to your entry display in the grid below. Click column
titles to sort the list further. Look for checks by check number. Look
for charges by date and system-assigned sequential number; for example,
02/20/2005.001, 02/21/2005.002, and so forth.
Go
Use the Page field and
the
to display additional pages when the list of entries in the grid is longer
than one page.
Check #
The check or charge number that appears on lists
and in reports. Click this column title to sort the list.
Look for checks by check number. Look for charges
by date and system-assigned sequential number; for example, 02/20/2005.001,
02/21/2005.002, and so forth.
Date
The date of the check or charge that appears on
lists and in reports. Click this column title to sort the list.
Vendor ID
The vendor identification of the vendor to whom
the check or charge is made out. Click this column title to sort the list.
Short Name
The short name of the vendor to
whom the check or charge is made out. Click this column title to sort
the list.
Description
The description of the process (for example, Check
Processing or Charge Processing).
Check Type
The type of check being produced, manual (hand
written) or computer (printed). Click this column title to sort the list.
Amount
The total amount of the check. Click this column
title to sort the list.
Actions
Click the Void
button to void a check. For a detailed procedure, refer to To
Void a Check.
For a check that partially pays the associated
invoice(s), you can void the check only. However, if the check pays the
invoices in full, you have the additional option to void the check and the invoices it pays.
NOTE that purchase orders and subcontracts that were closed because they were fully invoiced or closed manually are reopened by the system when an associated invoice is deleted or voided.
Fields