Beginning Balance

Use this menu item to manage general ledger beginning balances. A beginning balance the is financial starting point that you want to establish, upon which all future financials will be based.

After adding beginning balances, you can use the Account Inquiry Tab to see beginning balance entries.

A red dot indicates a required field or selection.

Journal Date

The date that is the financial starting point you want to establish for this journal. Use the electronic calendar to enter a date.

Accounts

Options that tell the system what accounts you want to include when you are setting up the journal. Options include:
All accounts
P&L accounts
Balance Sheet accounts

Create Journal

Click the button to create a journal.

If your system is set up to allow incomplete journal entries, the new journal is created as an incomplete journal entry when you click the Create Journal button.

NOTE that when not saved, the information entered is retained as an incomplete journal entry.

Notes

Refer to fields list for Add/Edit Journal Entry for information about journal lines, totals, and buttons.

A red dot indicates a required field or selection.

These fields appear after you click the Create Journal button.

JE #

The system-generated journal entry number. This number appears on lists and in reports. For a new beginning balance, the default is NEW (editable).

Journal Date

Enter the date for the beginning balance for this journal using the electronic calendar.

Auto-Rev Date

Enter the date for the automatic reversal transaction for the beginning balance for this journal using the electronic calendar.

Or, click the Set to next period button. When you click this button, the system inserts the first date of the next period into the Auto-Rev Date field.

Amount

Enter the amount for the beginning balance for this journal using the format 0000.00.

EntityCompany ID

Click the Lookup Button to display the Select EntityCompany Tab and select an EntityCompany for the beginning balance for this journal.

Description

Enter a description for the beginning balance for this journal.

Type

Select the type of detail you want for these journal entries: Cost or Income. The detail lines are different based on your selection.

This field appears only when Track Jobs is turned on.

NOTE that Beginning Balance and Journal Entry are similar but not the same.

When the EntityCompany does track Jobs, the Beginning Balance entry may or may not have job information.
When you are adding a regular Journal Entry, you can choose to add a job or a non-job Journal Entry using the Add Journal Entry or Add Job Cost Journal Entry buttons on the Journal Entries page.

Footer

Company | BatchEntity | Property | Batch (Footer Links)

To select a different company, use the Footer Link.

To select a different entity, use the Footer Links.