The following fields and buttons appear on the tab that displays when you select the menu option.

Header

Current EntityCompany

Select an entitycompany from the drop-down list. The general ledger accounts and balances associated with the entitycompany display in the grid below.

Period/Year

A default period and year display based on the entitycompany you select and your log in date.

Accept the default or enter a different period and year using the format P/YYYY. When you click the Select button, the general ledger accounts and balances associated with the period and year display in the grid below.

Budgets

If you set up separate budgets for eFinancials and ePO during global policies setup, select a budget source. If not using separate budgets, eFinancials budget amounts display on the grid and this drop-down does not appear.

Include Unapproved Transactions

Select this check box to include unapproved transactions in the results. The general ledger accounts and balances display in the grid below.

Select Button

Select this button if you change the Period/Year. The general ledger accounts and balances associated with the period and year display in the grid below.

Find

Find [Column Title]

This field defaults to Find Account #; however, if you click any underlined grid column title, the field label changes to reflect your selection. You can then search for accounts based on the field label. For example, if you know the account description, click the Description column title and the find field label changes to Find Description.

Enter the first few letters or numbers to search for (or select from a drop-down list if one displays), and then select the Find button. The items that are the nearest match to your entry display in the grid below. Click column titles to sort the list further.

Go Button

Use this button to display additional pages when the list of account numbers is longer than one page.

Grid

Account #

The general ledger account number. Click this column title to sort the list and change the Find field. Click the account number link to display the Accounts Balances Inquiry Tab.

Description

The account description. Click this column title to sort the list and change the Find field.

MTD Actual

The month-to-date actual total for the account. Click this column title to sort the list and change the Find field.

YTD Actual

The year-to-date actual total for the account. Click this column title to sort the list and change the Find field.

MTD Budget

The month-to-date budget total for the account. Click this column title to sort the list and change the Find field.

YTD Budget

The year-to-date budget total for the account. Click this column title to sort the list and change the Find field.

Documents

One of the following icons appears in this column:

No documents are currently stored for the GL Account. Click the icon to upload documents for the GL Account.

At least one document is currently stored for the GL Account. Rest your mouse pointer on the icon to see the number of documents stored. Click the icon to view, add, or delete documents.  

For more information, refer to the Documents Tab instructions.

1. From the Current EntityCompanydrop-down list, select an entitycompany. The grid updates.
2. At Period/Year, accept the default or enter a different period and year using the format P/YYYY.
3. If the Budgets drop-down displays, accept the default budget source or select the other budget source, if applicable.
4. Select the Included Unapproved Transactions check box if you want the search results to include unapproved transactions. The grid updates.
5. Click Select. The grid updates.
6. Use the Find field to locate accounts. This field defaults to Find Account #; however if you click any underlined grid column title, the field label changes to reflect your selection. You can then search for accounts based on the field label. For example, if you know the account description, click the Description column title and the find field label changes to Find Description.
7. Enter the first few letters or numbers to search for or select from a drop-down list, and click Find. The items that are the nearest match to your entry displays in the grid. Click column titles to sort the list further.
8. If the Go button displays, use it to scroll through pages.
9. When you locate the account of interest, examine the totals.
10. For additional details, select an Account # to display the Account Balances Inquiry Tab.

 

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