Note
An asterisk (*) indicates
a required field.
Date *
This date defaults to the current system date.
Accept the default or enter another date (mm/dd/yyyy). Or, click the Calendar button to select a date.
Description
This field defaults to Refund and Forfeits. Accept
the default or enter a more descriptive name for this transaction.
Print Resident History
Select the check box to print a resident history
report when the refund or forfeit transaction is entered.
Print Refund and Forfeits
Select the check box to print a refund or forfeit
letter when the refund or forfeit transaction is entered.
Show/Hide Forwarding Address
Select the link to toggle the display of the forwarding
address fields which include Address, City, State, Zip and Country. If
the previous resident's forwarding address is unknown, enter the last
known address.
About the Forwarding Address
The default Forwarding Address as displayed on
the Refund & Forfeits form comes from one of the following locations
in Lease Changes—Addresses:
- If the Lease has
a separate Other Address, then it will be used.
- If the Lease has
a Primary Address and the Other Address is set to be the same as the Primary
Address, then the Primary Address is used. Also, Refund & Forfeits
automatically creates an Other Address for this lease.
- If the Lease has
no Primary or Other Addresses, then the Unit Address is used.
- If the Lease has
no Primary, Other, or Unit Addresses, then the Forwarding Address is blank.
Use of the Forwarding Address:
- For Refund &
Forfeits, the default Forwarding Address is displayed as indicated above.
This address is editable.
- The updated address
is passed to Letters if a Refund Letter
containing the Forwarding Address is used.
- The updated address
is passed to the Refund & Forfeits - Create Refunds where only two
address lines are displayed. This form is also editable. Any change to
the Address on this form (including blank lines the user may add) is passed
to eFinancials or any supporting files for transfer to A/P.
Move-Out
The date (mm/dd/yyyy) the resident moved out of
the unit.
Expected Move-Out
The date (mm/dd/yyyy) the resident is expected
to move out, as indicated on the Notice
to Vacate Tab.
Reason for Move-Out
The reason why the resident wants to end the lease,
as selected on the Notice to Vacate
Tab.
Message
Open text field used to enter additional comments
or message to the resident.
Deposits
The display-only field lists any security deposit
amounts on hand.
Prepaids
The display-only field lists any prepaid amounts
on hand.
Amount Due
The display-only field lists the current amount
due.
Total Applied
The display-only field lists the total amount
of security/prepaid amounts applied to the amount due.
Refunded
The display-only field lists any amounts refunded
to the resident.
New Charges
Enter or view any new charges to apply to the
resident's account.
Prepaid On Hand Amount Details
Click to toggle the display of funds available
for refund or forfeit.
Balance Due
Click to toggle the display of the resident's
balance due.
New Charges
Click to toggle the display of any new charges
applied to the resident's account. Fields that appear in the New Charges
grid are Income Code, Due Date, Amount, and Description.
Note
When adding new charges that are subject to tax,
the system automatically adds the Tax line items into the New Charges
grid so you can allocate security deposits against the new Tax charges;
also, the new Tax charges show in SODA Merge Field blocks. If a user changes
an Income Code or an amount in the New Charges grid, the system shows
the new taxes as uneditable on the grid. The description for the Tax lines
is the Income Code description. Taxes are assigned a Due Date that is
the same as the source charge, so if Damages is due on 1/24/2013, then
any associated taxes are due on 1/24/2013 as well. Note that for any tax
Income Codes used in calculations, the Suppress on SODA check box cannot
be checked on Setup—Property—Income Codes.
Allocations
Click to toggle the display of an allocation table
used to manually key in the funds allocations for the resident's account.
Automatically Allocate
Select the check box to have the system automatically
allocate eligible funds.