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Transfer to eFinancials Concepts and Processes

The Transfer to GL, Transfer Management Fees, and Transfer Refunds processes in eSite can automatically transfer batches to eFinancials as long as setup prerequisites are met. The automatic transfer process can transfer to an eFinancials that is installed locally with eSite, or to a remote eFinancials.

The process works as follows.

  1. Transfer to GL automatically transfers to the General Ledger side of eFinancials.  

  2. Transfer Refunds transfers to the Accounts Payable side.

  3. Transfer Management Fees transfers to either the General Ledger side or the Accounts Payable side, depending on the eSite policy setup.

NoteNote

In order for the transfer processes to work, the system must be set up correctly.

ClosedTransfer to GL Policy Setup

  1. Select Setup—Policies—Global Policies—AME, Interface tab.
  2. At Transfer to G/L format, select eFinancials Web Service.
  3. Select Setup—Global—eFinancials Transfer.
  4. Complete the Transfer to eFinancial Setup tab.

If all the above is setup, the system will transfer to eFinancials when you select Processing—Transfer to G/L and then click Run Transfer.

If you want the Transfer to G/L process to occur every time you approve a cash or adjustment batch, you must also turn on the following policy:

  1. Select Setup—Policies—Global Policies—AME, Interface tab.
  2. At Automatically perform the transfer to G/L function when the batch is approved, select the check box.

 

ClosedTransfer Refunds Policy Setup

  1. Select Setup—Policies—Global Policies—AME, Interface tab.
  2. At Transfer to A/P format, select eFinancials Web Service.
  3. At Transfer Security Refunds, select Transfer to AP.
  4. At Refunds.APS Format, select Standard.
  5. Select Setup—Global—eFinancials Transfer.
  6. Complete the Transfer to eFinancial Setup tab.

If setup is correct for transfer refunds, the system will transfer to eFinancials when a resident or tenant has a refund to process under Ledger— Refunds & Forfeits.

 

ClosedTransfer Management Fees Policy Setup

You may set up management fees to transfer to the General Ledger side or to the Accounts Payable side.

General Ledger

  1. Select Setup—Policies—Global Policies—AME, Interface tab.
  2. At Transfer to G/L format, select eFinancials Web Service.
  3. At Transfer Management Fees to, select G/L.
  4. Select Setup—Global—eFinancials Transfer.
  5. Complete the Transfer to eFinancial Setup tab.

Accounts Payable

  1. Select Setup—Policies—Global Policies—AME, Interface tab.
  2. At Transfer to A/P format, select eFinancials Web Service.
  3. At Transfer Management Fees to, select A/P.
  4. Select Setup—Global—eFinancials Transfer.
  5. Complete the Transfer to eFinancial Setup tab.

If setup is correct for transfer of management fees, the system will automatically transfer to eFinancials when running Processing— Calculate Management Fees, as long the Preliminary check box is cleared.

ClosedDescriptions

The batches that are imported into eFinancials will list the description based on what is transferred:

See Also

Online Payments Interface for Transfer to G/L

Transfer to G/L for Online Payments

 

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