Effect of Global Policies

Effect of Global Policies - Refund and Forfeits

Global policies are functions that determine how eSite responds for all properties set up within the system. Global policies lighten workload and cause business data to be processed in a consistent manner. Defaults are used as place holders—automatically assigned and displayed by the system and remain until other values are specified.

Global policies affect both refund and forfeit entries. The administrator who sets up your system makes decisions about which methods work best for your unique operation. Policy selections are made on the AME, Interface Tab and the Inter Property, Additional Tab while setting up global policies.

The settings you select on the AME, Interface Tab determine how the Refund.APS file is created and transferred to eFinancials for security refunds entered in Refund & Forfeits.

Process Refunds is generally the preferred method to be used for security refunds entered in Refund & Forfeits, as it allows you to group refunds together into a single file rather than send each refund individually to eFinancials. For this method, Table Format is selected for the Refund.APS format.
Alternatively, if eSite is to create accounts payable transactions for security refunds one at a time, Standard is generally selected for the Refund.APS format, unless custom code is installed. In which case, the Enhanced format is required.

The defaults on the Inter Property, Additional Tab assume that calculating security deposit interest and collecting sales tax are not options that you use, therefore the system hides the display of these options.

NOTE that an administrator can change policy settings. Caution should be exercised when altering defaults or established settings, as changes can have far-reaching effects on the way the system handles refunds and forfeits.