Purchasing Overview

Purchasing involves the procurement of equipment, materials, supplies, and services that a business needs in order to operate. When purchasing, many companies issue purchase orders.

Purchase orders are legal written documents issued by a business to order goods and services from vendors.

Depending on the applications purchased by your company, purchase order related tabs can display from either eFinancials or ePO menus.

If you are an eFinancials user, you have the option of using ePO to enter purchase orders or you can enter purchase orders using the existing PO Entry menu option in eFinancials. If you decide to use the ePO option, be sure to refer to Effect of Purchasing in the topic User Policies Concepts and Processes. Setting permission correctly is essential for a proper accounts payable period close.

The use of purchase orders can be required for all invoices or by vendor.

To require purchase orders, you must first enable them on the global policy PO Tab.
To require purchase orders for all invoices, you must set a policy on the global policy Invoice Tab.
To require purchase orders for a specific vendor, you must set that requirement on the vendor General Tab.

These requirements can be overridden with the User policy, Allow Invoices without PO.