Select PropertiesCompanies

Click to select PropertiesCompanies from the Select PropertiesCompanies tab. The report runs for all selected PropertiesCompanies.

From PO / Thru PO

Click the Lookup icon to display the Select Purchase Order Tab and select a starting and an ending purchase order. Purchase order numbers appearing on this list are established using the Purchase Orders Tab, and are valid only for the selected PropertiesCompanies.

From Vendor ID / Thru Vendor ID

Click the Lookup icon to display the Select Vendor Tab and select a starting and an ending vendor ID. Entries appearing on this list are established on the Vendors Tab in AP Setup.

From Expense Code/ Thru Expense Code

Click the Lookup icon to display the Select Expense Code Tab and select a starting and an ending expense code. Expense codes appearing on this list are established on the Expense Codes Tab in A/P or A/R Setup.

Status

Select a status from the drop-down list: All, Open, Closed, Void.

Sort by

Select a sort order from the drop-down list: PO # (default), Vendor #, Expense Code. If you select Expense Code, the system automatically selects the next field Print Allocations and you cannot alter this selection.

Print Allocations

This check box defaults as checked. Accept this default if you want the report to print allocation data. Uncheck this check box if you do not want the report to include allocation data.

PDF Format

Select this option if you want the report to print in PDF format. For more information, refer to Report Printing Options.

Create Spreadsheet

Select this option if you want the report to print in an Excel spreadsheet. For more information, refer to Report Printing Options.

Cancel

Click to exit without saving changes.

Print

Click to print the report.

This report includes details about recurring purchase orders. You can limit the report to a specific purchase order number range, vendor ID range, or expense code range. You can further limit the report by one of the following statuses: Open, Closed, Void. You can elect to sort the report by purchase order number, vendor number, or expense code. The report prints in one of the two standard formats: PDF or Spreadsheet.

For each purchase order, the report shows the purchase order number, the vendor ID and name, and the last date for which the purchase order was created, and a total amount of the recurring purchase order.

If you sort by expense code, this total amount of the recurring purchase order is only the total of amounts in that expense code group or the total of the recurring purchase order allocation across the companies that were selected for the report. If this amount total does not match the total purchase order amount, an asterisk ( * ) prints next to the amount and the system adds an explanatory line to the report that advises you that the amount is not the total purchase order amount and explains why it is not the total amount.

The report also includes information on the amount that is not to be exceeded when a purchase order is created from this recurring purchase order. If a purchase order amount exceeds the stated amount, the system does not create the purchase order during the Create Recurring PO process.

In addition, the report includes the amount of the recurring purchase order that is remaining; that is, unallocated. The status of the recurring purchase order prints; possible statuses are Open, Closed, or Voided.

The totals section of the report includes a report total and a grand total, which is the sum of the recurring purchase orders included in the report.

Note

If this report is run in ePO it only shows purchase orders from ePO, not eFinancials. To view this report with information for both ePO and eFinancials purchase orders, eFinancials users can generate this report from the eFinancials—Reports—AP Reports menu.

1. From the eFinancials menu, select Reports—AP Reports—Recurring Purchase Order List. Or, from the ePO menu, select Reports—Recurring Purchase Order List.
2. Click Select PropertiesCompanies. Select the PropertiesCompanies for which you want to print the report and click Save.
3. From the From PO and Thru PO fields, click the Lookup icon to display the Select Purchase Order Tab and select a purchase order range for the report.
4. From the From Vendor ID and Thru Vendor ID fields, click the Lookup icon to display the Select Vendor Tab and select a vendor ID range for the report.
5. From the From Expense Code and Thru Expense Code fields, click the Lookup icon to display the Select Expense Code Tab and select an expense code range for the report.
6. From the Status drop-down list, select a status: All, Open, Closed, Void.
7. From the Sort by drop-down list, select a sort order for the report: PO #, Vendor #, Expense Code.

Note

If you select Expense Code, the system automatically selects the Print Allocations check box.

8. The Print Allocations check box is checked by default. Or, if you do not want the report to include allocation data, clear this check box.
9. Select one of the following report printing options:
• PDF Format: Print the report in PDF format for use in a PDF viewer, such as Acrobat.
• Create Spreadsheet: Prints the report in an Excel spreadsheet.
10. Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.

 

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