Use this section to add or edit general information for
a billing entry (except for Retainage Adjustments). Note that you cannot add or change a billing for an approved
batch.
Also note that billings that are created from:
- AIA Application Entry are read only in edit mode. In this case, the field AIA Job appears in the header and in the line items the Change Order field appears (field name C/O).
- T & M Billing Entry are read only in edit mode. In this case, the field T & M Job appears in the header.
Note
A red dot 
indicates a required field or
selection.
Billing ID
The billing ID. The default is "New."
Accept the default or edit the billing identification. This ID appears
on lists and in reports.
NOTES
A link appears next to the Billing ID when the filling is for an AIA Application. Click the link to drill into the AIA Application Entry that created the Billing.
A link appears next to the Billing ID when the filling is for a T & M Billing. Click the link to drill into the T & M Billing Entry that created the Billing.
Customer ID
The Customer ID. Click the lookup 
to select a Customer from the Select Customer pop-up. The
selected customer's information appears in the Customer Information boxes.
The customer information is set up on the AR setup Customer General
tab.
Status
The status of the billing.
Type
The billing type. Select a billing type from the
drop-down list. Options include: Regular, Credit, Retainage Draw, Retainage Draw Credit.
AIA Job
If applicable, the AIA Job appears as read only.
T & M Job
If applicable, T & M Job appears as read only.
Contract Job
Click the lookup to select a Contract Job from the pop-up. The Job number fields on the allocation lines become populated.
More Information...
This field shows only when the current Property's default entityCompany is set to Track Jobs. Only jobs that have a Contract # entered for them in Job Setup appear in the lookup.
The Contract # will display to the right of the Lookup 
when a Contract Job is entered.
The Customer # and CompanyProperty IDs and Job numbers for the allocation will then be disabled and no longer have lookup images since the billing is then being set as a contract billing for only that specific job
The Global policy for allowing posting to closed jobs for Billing Entry will work the same way it does for the Job number field on the allocation line where it prevents, warns, or allows the user to select a closed job.
The Contract Job field (and CompanyProperty and Job numbers on the allocation lines) cannot be changed when a billing is edited.
Billing Date
The billing date for the billing transaction.
This date defaults to the current system date. To change the date for
the billing, click in the field and select a date from the .
AR Account Override
The override account to be used for this billing.
Click the lookup to select a GL account from the Select
GL Account pop-up.
Terms
The terms for the billing. Click the lookup to select terms from the Select Terms pop-up. Terms are set
up on the AR setup Customer General
tab.
Due Date
The billing due date. This date defaults to the
current system date. To change the due date for the billing, click in
the field and select a date from the .
Markup Percent
The markup percentage that defaults in from Customer setup.
Discount Due Date
The due date to be met in order for the customer
to receive a discount. This date defaults to blank until a customer is
selected.
If the customer has a Terms code, the date is
calculated based on the Terms code setup and is disabled.
If the Terms code does not use discounts, the
calculated date is the login date plus 1 day. To change the due date for
the billing, click in the field and select a date from the .
Discount Percent
The percentage discount the customer receives
for paying by the Discount Due Date. This field defaults to 0.0000 until
a customer is selected.
If the customer has a Terms code, the value defaults
in if available and the field is then disabled.
If the customer does not have a terms code, the
field is editable. To change the percentage discount for the billing,
click in the field and type the percentage.
Description
Enter a description for the billing. This description
appears on lists and in reports.
Taxable (check box)
Defaults as unchecked. Check the box if the billing
is taxable. Additional fields appear: Subtotal, Tax (documented below).
Prepaid (check box)
Defaults as unchecked. Check the box if the billing
is prepaid. The following fields appear.
Printed (check box)
Defaults as unchecked. When you use
to print the billings, then the system adds a check mark to this check
box.
When the check box is not checked, the billing
prints when you select the default option in :
Print all unprinted billings.
When the check box is checked, the billing prints
when you select these options in Print Billings: Print
all billings or Reprintbillings.
Prepaid Details
When the Prepaid box is checked, the following fields
appear.
Bank Account
The bank account for any amount that was prepaid
for the billing. Click the lookup to select a Bank Account
from the Select Bank Account pop-up. The selected bank account information
appears in the field.
Receipt Date
The receipt date of the prepaid amount that was
paid for the billing. The date defaults to the current system date. To
change the due date, click in the field and select a date from the .
Description
A description of the prepaid billing. You can
enter up to 40 alphanumeric characters.
Reference
A reference for the prepaid billing. You can enter
up to 20 alphanumeric characters.
Customer Information
Customer name and address
After a Customer ID is selected (see above), the
display-only customer name and address appear in this section.
Balancing (unlabeled)
Allocation Total
The sum of the amounts on the Allocations tab
at the bottom of this form. This is updated when amounts are entered on
the Allocations tab.
Markup Amount
The markup amount in the format 0.0000. Cannot
be a negative number.
Line Item Total
Sum of the lines on the Line Item Details tab.
This field is updated when amounts are entered on the Line Item Details
tabs.
Note that
this field appears only when the Auto-create
Line Items check box on the Allocations tab is not checked.
Discount Amount
Sum of the Discount Amounts on the Allocations
tab at the bottom of this form. This amount is updated when discount amounts
are entered on the Allocation tab.
Retainage Amount
The system-calculated amount of retainage for
the billing.
Billing total (unlabeled)
Subtotal
Subtotal of the billing values.
Note that
this field appears only when the Taxable
check box is checked.
Tax
Sum of the values for Tax Amount in the Allocations
tab, below. The field is updated when tax amounts are entered on the Allocations
tab.
Note that
this field appears only when the Taxable
check box is checked.
Gross
Sum of the values in the Amount field on the Allocations
tab. This sum is updated when amounts are entered on the Allocations tab.
This appears as a negative number.
Button (bottom of
form)
Save
Click to save changes.
Grid Fields
in column headers allow you to change what appears in
the grid. 
No documents are currently
stored for the billing. Click the icon to upload documents for the billing.
At least one document
is currently stored for the billing. Rest your mouse pointer on the icon
to see the number of documents stored. Click the icon to view, add, or
delete documents. 
icon to open the an Add Retainage Adjustment page when you want to add a Retainage Adjustment for a billing.
to void a billing. Refer to void instructions later in this
topic.
to delete a billing.