Use this tab to set up and manage batch-related global
policies.
The default setup for this tab establishes the requirement
that batches be entered manually, that the batch is numbered automatically,
and that batches require totals and are subject to an approval process.
Administrators or others with authority can alter defaults.
However, caution is urged because results can have far-reaching effects
in the way the system handles batches. Refer to Batches
Overview for more information on using this tab.
Auto-Generated Batches
This option defaults as unchecked. Accept this
default if you want to create batches manually.
Click this option to insert a checkmark if you
want the system to generate batches automatically, using the following
format: AGB0000001. When you select this option, batches are automatically
numbered regardless of whether you select the Auto-number
batches option later on this tab.
Refer to
for more information on using this field.
Require batch total for approval
If you checked the option Auto-Generated Batches
and you plan to approve batches manually, then use this field. Otherwise
skip this field.
Select this check box if you want the system to
require a batch total for approval. Clear the check box if you do not
want the system to require batch approval prior to batch processing.
Refer to
for more information on using this field.
Auto-number batches
This option defaults as checked. Accept this default
if you want the system to assign a batch ID number automatically when
a batch is opened. When this option is checked and a user adds a new batch,
the batch ID displays as New until the batch
is saved. In addition, the batch ID cannot be edited.
Click this option to remove
the check mark if you do not want the system to assign a batch ID number
automatically when a batch is opened. Users must assign batch numbers
when opening batches.
The selection you make earlier on this tab for
the field Auto-Generated Batches can override
the selection you make in this field. If you elect to generate batches
automatically, the system numbers batches automatically regardless of
the selection you make in this field.
Refer to
for more information on using this field.
Next batch
This field defaults to the number one. When the
next batch is created, the system looks at this field and assigns the
next sequential number.
If you want to alter the format, do so in this
field. When the next batch is created, the system looks at this field,
duplicates the format, and assigns the next sequential number. Be sure
to end your format with a number that the system can increment. Refer to
for more information on using this field.
Auto-approve GL batches created by the Web Service (Applies
to Complete JEs only)
When selected, this policy auto-approves GL batches
that are created from the Web Service. The batches are approved as of
the current system date, with an approval code of "AUTO," and
"Approved by" the User ID provisioned as the eFinancials user
for the Web Service. Incomplete
journal entries are not included in batches.
Allow Periods to be closed with unapproved batches
When this policy is selected, the Period
Close process allows periods to be closed with unapproved batches
(ePO policy only).
Automatically default
batch restriction to user who creates the batch
When selected, this policy automatically restricts
batches to the user who creates the batch. The batch restriction is based
on the settings at the time of entry. The restriction can be changed before
saving a new batch.
Also, when selected, the user policy option Include these users for default user batch restrictions
becomes available for use on the Other tab (refer to the field
description for more information).
Automatically default batch restriction to the user's
current propertycompany
When selected, this policy automatically restricts
batches to the current propertycompany
of the user who creates the batch. The batch restriction is based on the
settings at the time of entry. The restriction can be changed before saving
a new batch.
Automatically
default batch restriction to the user's current entity
When
selected, this policy automatically restricts batches to the current entity
of the user who creates the batch. The batch restriction is based on the
settings at the time of entry. The restriction can be changed before saving
a new batch.
Cancel
Click to stop without saving changes.
Save
Click to save changes.
Fields