Journal Entry - Effect of Policies on Incomplete Journal Entries

Effect of Policies and Permissions on Incomplete Journal Entries

eFinancials allows you to save incomplete as well as complete journal entries, allowing for an out of balance journal entry, so that entry can be continued at a later time. To save incomplete journal entries, global policies and user or role permissions must be selected.

Global Policies

On the Other Tab, select Allow Incomplete Journal Entries and then select how to handle the incomplete journal entries:

Do Not Import Incomplete JEs
Import Unbalanced JEs or JEs with Errors as Incomplete JEs
Always Import as Incomplete JEs

On the Batch Tab, you can select Auto-approve GL batches created by the Web Service (Applies to Complete JEs only). Incomplete journal entries cannot be included in auto-approved batches.

User/Role Permissions

In addition to the global policy to allow incomplete journal entries, users or roles must be given permissions to work with incomplete journal entries. At System—Security—Users or Roles, the following user/role permissions are possible:

Allow Include Invalid EntitiyCompany Journal Entries determines if the user can see journal entries with an invalid EntitiyCompany ID on the detail in the Journal Entry grid.
Allow Incomplete Journal Entries determines if the user is allowed to enter an incomplete journal entry or see incomplete journal entries in the Journal Entry grid.

Effect

If the global policy Allow Incomplete Journal Entries is selected and the Allow Incomplete Journal Entries and Allow Include Invalid EntitiyCompany Journal Entries permissions are selected, and the user/role has permissions, then:

Invalid EntitiyCompany journal entries are allowed regardless of which EntitiyCompany you have selected in the Current EntitiyCompany drop-down.
The Complete column will show on the Journal Entry grid, indicating Yes/No whether a journal is complete or not.
Buttons Save, Save Incomplete and Save Complete are used to save journal entries, as appropriate. The Cancel button varies in functionality with complete and incomplete journal entries. Refer to Add/Edit Journal Entry - Buttons for more information.

Note

Imported batches do not include incomplete journal entries.
There are no dates associated with line items for journal entries, so the system uses the journal date.
If you delete a detail line for an incomplete journal in edit mode (not add mode or for complete journals), a message notifies you that the delete cannot be canceled.