Select PropertiesCompanies

Click to select PropertiesCompanies from the Select PropertiesCompanies tab. The report runs for all selected PropertiesCompanies.

From Recurring Invoice / Thru Recurring Invoice

Click the Lookup icon to display the Select Recurring Invoice tab and select a starting and an ending recurring invoice ID. Invoice IDs appearing on this list are established using the Recurring Invoices tab, and are valid only for the selected PropertiesCompanies.

From Vendor ID / Thru Vendor ID

Click the Lookup icon to display the Select Vendor Tab and select a starting and an ending vendor ID. Entries appearing on this list are established on the Vendors Tab in AP Setup.

From Expense Code / Thru Expense Code

Click the Lookup icon to display the Select Expense Code Tab and select a starting and an ending expense code. Expense codes appearing on this list are established on the Expense Codes Tab in A/P or A/R Setup.

Start Date / End Date

Use the calendar icon to pick a starting and ending date to appear on the report.

Include expired recurrings

This check box defaults as checked. Accept this default if you want the report to include data for expired recurring invoices. Uncheck this check box if you do not want the report to include data for expired recurring invoices.

PDF Format

Select this option if you want the report to print in PDF format. For more information, refer to Report Printing Options.

Create Spreadsheet

Select this option if you want the report to print in an Excel spreadsheet. For more information, refer to Report Printing Options.

Cancel

Click to exit without saving changes.

Print

Click to print the report.

This report includes details about recurring invoices. You can limit the report to a specific recurring invoice number range, vendor ID range, expense code range or start date. You can further limit the report by including or excluding expired recurring invoices.

For each recurring invoice, the report shows the recurring invoice ID, the vendor ID and name, the last date and next date for which the purchase order was/will be created, the total amount of the recurring invoice and the amount remaining (unallocated). The status and description of the recurring invoice is also shown.

For each recurring invoice line item the following is also shown: PropertyCompany ID, Expense Code, Bank, and Amount, with a total amount by PropertyCompany.

The report includes a Grand Total, which is the sum of the recurring invoices included in the report.

1. From the eFinancials menu, select Reports—AP Reports—Recurring Invoices. 
2. Click Select PropertiesCompanies. Select the PropertiesCompanies for which you want to print the report and click Save.
3. From the From Recurring Invoice and Thru Recurring Invoice fields, click the Lookup icon to display the Select Recurring Invoice tab and select a range of recurring invoice IDs  for the report.
4. From the From Vendor ID and Thru Vendor ID fields, click the Lookup icon to display the Select Vendor Tab and select a vendor ID range for the report.
5. From the From Expense Code and Thru Expense Code fields, click the Lookup icon to display the Select Expense Code Tab and select an expense code range for the report.
6. Use the calendar button to select a date range for the report.
7. Check or uncheck the Include expired recurrings check box to include or exclude expired recurring invoices on the report.
8. Select one of the following report printing options: PDF Format or Create Spreadsheet.
9. Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.

 

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