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Create Positive Pay File
Make the following menu selections to display this tab:
eFinancials—Accounts
Payable—Check
Processing—Create
Positive Pay File
Use this tab to create a positive pay file to transmit
to your bank. Refer to Positive Pay
Overview for
more information.
Fields
The following fields appear on the tab:
Positive Pay ID
Select a Positive Pay ID from the drop-down list.
These are established on the Setup
Positive Pay form. The grid updates to show Bank Account IDs for the
selected Positive Pay ID.
check box (select all)
Click the top check box and all Bank Account IDs
shown will become selected. Or, in the column, check only the box(es)
for the Bank Account IDs for which you want to create the Positive Pay
file.
Bank Account ID
Displays the Bank Account IDs for which you can
create the Positive Pay file. Use the check box column or select all check
box to select only the Bank Account IDs for which you want to create the
Positive Pay file.
Description
The Bank Account ID description that appears on
lists and in reports.
Check Number From/Thru
The check number range for checks to be included
in the Positive Pay file. The default check number range is all check
numbers up to 9999999999.
Or, specify a check number range and then only checks in the range are
included in the Positive Pay file.
Check Date From/Thru
The check date range for checks to be included
in the Positive Pay file. Only checks in the range are included in the
Positive Pay file. Accept the default or edit the date range.
The defaults are:
Check Date From—The last time
Positive Pay was run for that Positive Pay ID and a file was created.
Note that the From date refreshes immediately to the current date once
the file is created and downloaded.
Check Date Thru—The Login
Date.
You can also use the
to select dates.
Create File
Click to create the Positive Pay file.
To Create a Positive Pay File
- Create a check
run and then print the checks.
- Select Accounts
Payable—Check
Processing—Create
Positive Pay File.
- Use the field list
above to help you select options to complete the Create Positive Pay File
form.
- When done, click
Create File. A success message
displays that indicates how many records were created.
- Click OK.
- In the pop-up that
displays you are prompted to use buttons to open
the Positive Pay file or save
it as a zip file. Note that the Save button provides these options: Save,
Save as, or Save and open.
- If the
number of records is exceeded in one file, the system will create an additional
file within the .zip.
- If you
set up the Positive Pay ID to create separate files for bank accounts
the zip may contain multiple files.
- Submit the zip file
to your bank.
See Also
Positive Pay Overview
Positive
Pay Grid
Positive
Pay Setup Form
Filter Button