The following fields appear on the tab:

Add Positive Pay Button

Use this button to open the Setup Positive Pay page to create a new Positive Pay format.

Find

Type the first few characters of the positive pay format description and click Find. The items that are the nearest match to your entry display.

Go

When the list of entries in the grid is longer than one page, type a page number in the Page field and click Go to jump to a particular page of the list.

Positive Pay ID

This column displays names of the Positive Pay formats already set up, including default formats. Click the identification link to display the Setup Positive Pay form to edit a format.

Description

This column displays the description of the Positive Pay format. Click the column heading to sort the list.

Delete

Click the Delete icon to delete a Positive Pay format.

Note

For field descriptions for adding and editing positive pay formats, refer to Setup Positive Pay.

Note

You must obtain the Positive Pay format requirements from your bank before beginning.

1. Select Setup—AP Setup—Positive Pay. The Setup Positive Pay Formats grid displays.
2. Click Add Positive Pay. The Setup Positive Pay form displays.
3. Enter an alphanumeric Positive Pay ID.
4. Enter a text description of the Positive Pay format in the Description field, for example, enter National Region Bank Format II.
5. Based on the Positive Pay format that you obtained from your bank, complete the top of the form:
• Enter a number for Record Limit, which defines the maximum number of detail records in the file.
• Select Fixed or Delimited from the File Type drop-down list.
• If you selected Delimited, select a Delimiter from the drop-down list. Options include comma, tab, semicolon, and space.
• Accept the default of checked for Separate Files for Bank Accounts if you want separate files to be created for each bank account when you create the Positive Pay file. Otherwise, delete the check to allow one file to be created that includes all bank accounts.
6. Show Header Records defaults as checked so that the header record fields display. Create the Header Records based on the Positive Pay format you obtained from the bank, using the Setup Positive Pay field list for help.
   
   When records are complete, you may collapse the header records by unchecking the Show Header Records box.

Note

All valid records must have a length. When you enter a value into the Length field, a new entry line appears. Any record without a length is disregarded when the Positive Pay format is saved.

7. Repeat the previous step to create Detail Records, Total Records, and Footer Records, once again using the Positive Pay format you obtained from the bank and the Setup Positive Pay field list for help.
8. Once all records are complete, click Save. The Setup Positive Pay Formats page displays and the new format name appears in the grid.

Note

Positive Pay format requirements are established by your bank.

1. Select Setup—AP Setup—Positive Pay. The Setup Positive Pay Formats grid displays.
2. For the Positive Pay format you want to edit, click the Positive Pay ID. The Setup Positive Pay form displays.
3. Use the Setup Positive Pay field list for help with editing.

Note

All valid records must have a length. When you enter a value into the Length field, a new entry line appears. Any record without a length is disregarded when the Positive Pay format is saved.  

4. Click Save.

1. Select Setup—AP Setup—Positive Pay. The Setup Positive Pay Formats grid displays.
2. For the Positive Pay format you want to delete, click the Delete icon . The Setup Positive Pay form displays.
3. Click Confirm Delete. The Setup Positive Pay Formats grid displays again.

 

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