The following fields and buttons appear on the tab that displays when you select the menu option.

Header

Current EntityCompany

Select an entitycompany from the drop-down list. The transactions associated with the entitycompany display in the grid below.

Account

A default account number displays.

Accept the default or select another account number from the drop-down box. The transactions associated with the account number display in the grid below.

Period/Year

A default period and year display based on the entitycompany you select and your log in date.

Accept the default or enter a different period and year using the format P/YYYY. When you click the Select button, the transactions associated with the period and year display in the grid below.

YTD

Select this check box to include year-to-date transactions in the results. The year-to-date transactions display in the grid below.

Include Unapproved Transactions

Select this chec kbox to include unapproved transactions in the results. The transactions for unapproved transactions display in the grid below.

Summary Format

The default is checked. If checked, the grid shows detail lines for specific transaction types summarized if they impact a Balance Sheet account (Asset, Liability, or Capital).

The transaction types summarized are:
IN = Invoices
PY = Payment
BI = Billing
DP = Receipts

Select Button

Select this button if you change the Period/Year. The transactions associated with the period and year display in the grid below.

Find

Find [Column Title]

This field defaults to Find Date; however, if you click any underlined grid column title, the field label changes to reflect your selection. You can then search for transactions based on the field label. For example, if you know the transaction description, click the Description column title and the find field label changes to Find Description.

Enter the first few letters or numbers to search for (or select from a drop-down list if one displays), and then select the Find button. The items that are the nearest match to your entry display in the grid below. Click column titles to sort the list further.

Go Button

Use this button to display additional pages when the list of account numbers is longer than one page.

Grid

Date

The date of the transaction. Click this column title to sort the list and change the Find field.

Source

The source of the transaction. Click this column title to sort the list and change the Find field. Click a source link to display the source of the transaction.

Source ID

The source ID assigned to the transaction. Click this column title to sort the list and change the Find field.

Period/Year

The period and year for the transaction. Click this column title to sort the list and change the Find field.

Approved Date

The approved date of the transaction. Click this column title to sort the list and change the Find field.

Description

The description of the transaction. Click this column title to sort the list and change the Find field.

Amount

The amount of the transaction. Click this column title to sort the list and change the Find field.

Documents

Click the icon to open the Documents tab. Currently this is available for Invoice (IN) documents only.

Beg Balance

The beginning balance for the account.

End Balance

The ending balance for the account.

Button

Cancel Button

Select this button to return to the Account Balances Inquiry Tab.

NOTE that based on permissions established in the System module, users can drill down to view details. Refer to Additional Information section, below, for more information.

1. From the Current EntityCompanydrop-down list, select an entitycompany. The grid updates.
2. From the Accountdrop-down list, select an account. The grid updates.
3. At Period/Year, accept the default or enter a different period and year using the format P/YYYY.
4. Click Select. The transactions associated with the your selections display in the grid.
5. Select the YTDcheck box to include year-to-date transactions in the search results. The grid updates.
6. Select the Included Unapproved Transactions check box if you want the search results to include unapproved transactions included. The grid updates.
7. At Summary Format, accept the default to show a summary of asset, liability or capital transaction types on the grid. Otherwise, uncheck the check box. The grid updates.
8. Use the Find field to locate transactions. This field defaults to Find Date; however, if you click any underlined grid column title, the field label changes to reflect your selection. You can then search for transactions based on the field label. For example, if you know the transaction description, click the Description column title and the find field label changes to Find Description.
9. Enter the first few letters or numbers to search for or select from a drop-down list, and click Find. The items that are the nearest match to your entry displays in the grid. Click column titles to sort the list further.
10. If the Go button displays, use it to scroll through pages.
11. When you locate the transactions of interest, examine the data.
12. For additional details, select a link in the Source column. Based on the type of transaction, an inquiry tab displays. For example, if the source is JE, the Journal Entry tabs display, or if the source is PY, a Payment Inquiry tab displays.

users without permissions (set up in the System module) do not see drill-down links for these transaction types: Billings, Receipts, Journal Entries, Invoices, Payments, Inventory. Specifically, for the transaction types:

• When the user does not have view or edit transaction permissions, no drill-down link displays.
• When the user has view transaction permission only, then the edit screen shows but the Save button is not shown.
• When the user has edit transaction permission, then the edit screen shows and the Save button is also shown.