Passwords Overview

When adding a new user on the User Security General Tab, a password must be established so the user can log on to the system. At any time, the user can change the password on the Change Password Tab. Also, users with permission to modify user accounts can change the password for a user account on the User Security General Tab.

Users with the System Settings permission can establish a password expiration period for all user passwords on the Security Tab. This includes setting the number of days passwords can be used before expiring (for example, 45 days) and the number of days notice users will receive when the password is due to expire (for example, 10 days).

The first time the user logs on to the system after the password expires, a message notifies the user that the password has expired. To continue, the user is required to create a new password.

Users with the Modify Users permission can exclude individual users from the password expiration period so that their passwords will never automatically expire. For example, if you want to set the maximum password age to 45 days for most users, but do not want the limit to apply to a supervisor, you can set the supervisor's password so that it never expires.

To do so, select the Password never expires check box for the user account on the User Security General Tab.

Users with the Expire Passwords permission can manually expire all passwords at any time from the Expire Passwords Tab. This will reset the expiration period for all users. You can expire passwords for all users (including users with non-expiring passwords) or all passwords except those for users with non-expiring passwords.

Users with the Modify Users permission can manually expire a password for an individual user. To do so, select the User must change password at next logon check box on the User Security General Tab for the user account.

Passwords Concepts and Processes