The following fields appear on the tab:

Add Bank Account

Click to add a bank account.

Find

This field defaults to Bank Account ID; however, if you click any underlined grid column title, the field label changes to reflect your selection. You can then search for entries based on the field label. For example, if you know the bank account description, click the Description column title and the find field label changes to Find Description.

Enter the first few letters or numbers to search for (or select from a drop-down list if one displays), and then select the Find button. The items that are the nearest match to your entry display in the grid below. Click column titles to sort the list further.

Go

Use the Page field and the Go Button to display additional pages when the list of entries in the grid is longer than one page.

Bank Account ID

The bank account identification that appears on lists and in reports. Click this column title to sort the list and change the Find field. Click the bank identification to display bank tabs.

Description

The description of the bank account that appears on lists and in reports. Click this column title to sort the list and change the Find field.

NOTE that the system prohibits adding or updating a bank account if the bank account Description is a duplicate. The value entered in the Description field must be unique.

An error message displays when adding a bank account if the user changes or enters a Description that is a duplicate of one already set up for another bank account, and then tabs to another field.

An error message displays upon the save of a new bank account or edit of an existing bank account, if the Description is a duplicate of one already saved for another bank account.

Next Check #

The starting check number for a check drawn on this account.

Documents

One of the following icons appears in this column:

No documents are currently stored for the bank account. Click the icon to upload documents for the bank account.

At least one document is currently stored for the bank account. Rest your mouse pointer on the icon to see the number of documents stored. Click the icon to view, add, or delete documents.

For more information, refer to the Documents Tab instructions.

Delete  

Click to delete a bank account.

Sample Check

This option appears for eFinancials only.

Click the Print icon to print a sample check in PDF format (or, for signature checks only, RTF format). The sample check shows the check formatting, sample charges, the bank name and address, the signature, and the MICR line placement. The sample check prints for zero dollars and includes the note “NON-NEGOTIABLE - DO NOT CASH.”

The MICR line on the sample check includes the Check Number first (for sample checks, it is always 99999999999), followed by the Routing Number, and then the Bank Account Number.

The Print icon appears only if the user has the Print check sample security permission. For more information about setting security permissions, refer to the System Help.

Note

The record generated for the check sample appears on the Check Runs grid, identified by a User value of "SAMPLE_CHECK.”

General Tab

Bank Addr Tab

Ret. Addr Tab

Check Print Tab

Properties/Companies Tab

GL Accounts Tab

When adding a bank account, be sure to complete the GL Accounts Tab. One entitycompany/GL account combination must be selected for reconciliation on this tab. If no combination is selected, you cannot save the bank account.

1. From the Setup Bank Accounts grid, click Add Bank Account. The General tab displays.
2. From the General tab, add the general information about the bank account. For detailed field descriptions, refer to General Tab.
3. Click the Bank Addr tab. From this tab, enter the street address and contact information for the bank. For detailed field descriptions, refer to Bank Addr Tab.
4. Click the Ret. Addr. tab. From this tab, enter the street address and contact information for the bank. For detailed field descriptions, refer to Ret. Addr. Tab.
5. Click the Check Print tab. From this tab, enter the print settings for checks and direct deposit advices. For detailed field descriptions, refer to Check Print Tab.
6. Click the PropertiesCompanies tab. From this tab, select the propertiescompanies that can use this bank account. For detailed field descriptions, refer to the Properties TabBanks Tab.
7. Click the GL Accounts Tab. From this tab, specify the entitiescompanies and general ledger accounts to be associated with this bank account, and select one general ledger account for electronic bank reconciliation. For detailed field descriptions, refer to GL Accounts Tab.
8. Click Save.

1. Use the Find field and Find Button to locate the bank account you want to edit.
2. Select the ID link in the Bank Account ID column. The bank account tabs display.
3. Use the General Tab, Bank Addr Tab, Ret. Addr Tab, Check Print Tab, Properties Tab, Companies Tab, and GL Accounts Tab field lists to edit the tabs.
4. Select the Save button when all data entry is complete.
5. To continue, select another option from the menu.
6. Click Save.

1. Use the Find field and Find Button to locate in the grid the bank account you want to delete.
2. Select the Delete button in the Delete column. The bank account tabs display.
3. Click Confirm Delete. The setup tab displays again.

1. From the eFinancials menu, select Setup—Global Setup—Bank Accounts.
2. From the Setup Bank Accounts grid, click the Print icon for the bank account for which you want to view a sample check. The sample check appears.