Fields
Make the following menu selections to display this tab:
eFinancials—Reports—AP Reports—Recurring
PO List or
ePO—Reports—Recurring
Purchase Order List
Use this tab to print a purchase order.
Select PropertiesCompanies
Click to select PropertiesCompanies from the Select PropertiesCompanies tab. The report runs for all selected PropertiesCompanies.
From PO / Thru PO
Click the Lookup icon
to display
the Select Purchase Order Tab
and select a starting and an ending purchase order. Purchase order numbers
appearing on this list are established using the Purchase
Orders Tab, and are valid only for the selected PropertiesCompanies.
From Vendor ID / Thru Vendor ID
Click the Lookup icon to display
the Select Vendor Tab and select
a starting and an ending vendor ID. Entries appearing on this list are
established on the Vendors Tab in
AP Setup.
From Expense Code/ Thru Expense Code
Click the Lookup icon to display
the Select Expense Code Tab
and select a starting and an ending expense code. Expense codes appearing
on this list are established on the Expense
Codes Tab in A/P or A/R Setup.
Status
Select a status from the drop-down list: All, Open, Closed, Void.
Sort by
Select a sort order from the drop-down list: PO # (default), Vendor #, Expense Code. If you select Expense Code, the system automatically selects the next field Print Allocations and you cannot alter this selection.
Print Allocations
This check box defaults as checked. Accept this default if you want the report to print allocation data. Uncheck this check box if you do not want the report to include allocation data.
PDF Format
Select this option if you want the report to print in PDF format. For more information, refer to Report Printing Options.
Create Spreadsheet
Select this option if you want the report to print in an Excel spreadsheet. For more information, refer to Report Printing Options.
Cancel
Click to exit without saving changes.
Click to print the report.
This report includes details about recurring purchase orders. You can limit the report to a specific purchase order number range, vendor ID range, or expense code range. You can further limit the report by one of the following statuses: Open, Closed, Void. You can elect to sort the report by purchase order number, vendor number, or expense code. The report prints in one of the two standard formats: PDF or Spreadsheet.
For each purchase order, the report shows the purchase order number, the vendor ID and name, and the last date for which the purchase order was created, and a total amount of the recurring purchase order.
If you sort by expense code, this total amount of the recurring purchase order is only the total of amounts in that expense code group or the total of the recurring purchase order allocation across the companies that were selected for the report. If this amount total does not match the total purchase order amount, an asterisk ( * ) prints next to the amount and the system adds an explanatory line to the report that advises you that the amount is not the total purchase order amount and explains why it is not the total amount.
The report also includes information on the amount that is not to be exceeded when a purchase order is created from this recurring purchase order. If a purchase order amount exceeds the stated amount, the system does not create the purchase order during the Create Recurring PO process.
In addition, the report includes the amount of the recurring purchase order that is remaining; that is, unallocated. The status of the recurring purchase order prints; possible statuses are Open, Closed, or Voided.
The totals section of the report includes a report total and a grand total, which is the sum of the recurring purchase orders included in the report.
Note
If this report is run in ePO it only shows purchase orders from ePO, not eFinancials. To view this report with information for both ePO and eFinancials purchase orders, eFinancials users can generate this report from the eFinancials—Reports—AP Reports menu.
to display the Select Purchase Order Tab and
select a purchase order range for the report. to display the Select
Vendor Tab and select a vendor ID range for the report. to display the
Select Expense Code Tab and
select an expense code range for the report.
Note
If you select Expense Code, the system automatically selects the Print Allocations check box.
See Also
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