The Job Cost Detail report prints for all currently selected entitiescompanies in entitycompany ID order. It is used to show the cost of your jobs at the lowest level of detail or the cost record level. The report provides a number of methods by which you can use to review the performance of actual costs and estimated costs. It shows costs remaining, budgeted costs to date, as well as the projected variance at completion.

The report also compares the percentage-complete value entered in the system to the percentage-complete value calculated by the computer.

This report is used primarily by Project Managers to review the progress on a job.

NOTE that the report should be printed immediately after updating Cost and Income Estimates for a Job.

Refer to Job Costing Reports Questions or the Reports Questions Matrix for more information about the questions.

1. From the Job Cost menu, select Reports—Job Cost Detail..
2. Click Select EntitiesCompanies. Select the entitiescompanies for which you want to print the report and click Save.
3. From the Cut Off Date field, use the electronic calendar to select a date, if desired. The default cut off date is the future date of 12/31/9999.
4. Select an option for Include Jobs.
   Options are: Open and Closed (default), Open, Closed.
   If you select Closed, enter From and Thru dates in the new fields that appear.
5. (Optional) For the various From and Thru fields (for Job, Phase, and Cost), use the Lookup icon for each field to enter a starting and ending entry for the range.
   To run the report for only one Job, Phase, or Cost Type, select the same entry for the From and Thru fields.
6. Select check boxes for all cost categories you want to include on the report. Options include: All (default), Admin, Labor, Equipment, Material, Subcontract, Other.
7. At Include which cost activities, select an option:
   All (default), All activities with postings between, Only activities with postings between.
8. Select a printing format for the report:
   Job totals, phase totals, and cost activity detail (default)
   Job totals only
   Job totals and phase totals
   Job totals and cost activity detail.
9. At New page for each job, the default is unchecked. Check the box if you want to print a new page for each job.
10. At Print only items with a current variance over/under JTD budget by the specified:  What is the current variance (as a percentage) to be used to determine the over/under Job-To-Date budget figures to appear on the report? Enter a percentage in the field.
11. At Include which cost information - To limit the report to a date range, click in the fields to enter dates into the From Date / Thru Date fields that appear.
12. At Select jobs by code - When checked, a list of User Codes with Lookups appear so that you can select one or more active Job Cost User Codes to report on. Refer to the list of Default User Code labels for Job Cost for more information.
13. At Begin % complete calculation with - Select an option:
    Job Input (default)
    Cost Activity Input
    Qty/Hrs/Dollars Calculation
14. At Include negative amounts in cost remaining - The default is unchecked. Check the box if you want to include on the report negative amounts in cost remaining.
15. At Include unapproved transactions - Check the box to include unapproved transactions in the report. Uncheck to report on only approved transactions.
16. Select one of the following report printing options:

• PDF Format: Print the report in PDF format for use in a PDF viewer, such as Acrobat.
• Create Spreadsheet: Prints the report in an Excel spreadsheet.

17. Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.

 

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