The Buy Out report prints for all currently selected entitiescompanies in entitycompany ID order. The report shows commitments such as subcontracts, purchase orders, labor, as well as the savings or overruns on those commitments. The report also shows the estimated cost at completion and the estimated cost remaining.

The Buy Out report prints Buy Outs entered on a Subcontract and does not reduce the Committed amount.

Buyouts entered on subcontracts and purchase orders, or on job cost Estimates, appear on the Buyout Report.

Buyout amount equals the sum of Buyouts on the Job, Purchase Orders, and Subcontracts.

In the <------------- Committed -------------> section:

• Total = All Purchase Orders associated with this Job.
• Spent = All Invoices generated from Purchase Orders associated with the Job.
• To Comp = Any outstanding Purchase Orders not invoiced.

In the <----------Non Committed----------> section:

• Total = Current Estimate - any Committed amounts.
• Spent = Any Transactions to the Job that were not created with Purchase Orders.

The report is used primarily by the Project Manager. Top management personnel can use the report to review the Project Manager's performance in buying out the job.

NOTE that this report should be printed only after you update quantities, committed costs, and buy out amounts.

Refer to Job Costing Reports Questions or the Reports Questions Matrix for more information about the questions.

1. From the Job Cost menu, select Reports—Buy Out.
2. Click Select EntitiesCompanies. Select the entitiescompanies for which you want to print the report and click Save.
3. From the Cut Off Date field, use the electronic calendar to select a date, if desired. The default cut off date is the future date of 12/31/9999.
4. Select an option for Include Jobs.
   Options are: Open and Closed (default), Open, Closed.
   If you select Closed, enter From and Thru dates in the new fields that appear.
5. (Optional) For the various From and Thru fields (for Job, Phase, and Cost), use the Lookup icon for each field to enter a starting and ending entry for the range.
   To run the report for only one Job, Phase, or Cost Type, select the same entry for the From and Thru fields.
6. Select check boxes for all cost categories you want to include on the report. Options include: All (default), Admin, Labor, Equipment, Material, Subcontract, Other.
7. At Include which cost activities, select an option:
   All (default), All activities with postings between, Only activities with postings between.
8. Select a printing format for the report:
   Job totals, phase totals, and cost activity detail (default)
   Job totals only
   Job totals and phase totals
   Job totals and cost activity detail.
9. Check or uncheck check boxes, as applicable, to define how you want the report to print. Options include:
   
   New page for each job - The default is unchecked. Check the box if you want to print a new page for each job.
   
   Select jobs by code - When checked, a list of User Codes with Lookups appear so that you can select one or more active Job Cost User Codes to report on. Refer to the list of Default User Code labels for Job Cost for more information.
   
   Include only cost items with committed costs - The default is unchecked. Check the box if you want to include this on the report.
   
   Descriptive listing only  - When checked, new options appear:
   Job demographics and Cost activity and descriptions (these new options are checked by default). Uncheck any option you do not want to use.
   
   Include unapproved transactions - Check the box to include unapproved transactions in the report. Uncheck to report on only approved transactions.
10. Select one of the following report printing options:

• PDF Format: Print the report in PDF format for use in a PDF viewer, such as Acrobat.
• Create Spreadsheet: Prints the report in an Excel spreadsheet.

11. Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.

 

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