Note

Indicates a required field

Some fields show or hide based upon previous selections. Not all fields may appear on the page.

You can enter up to four decimal places for all percentages and amounts, with a maximum number of eight characters, including the period. The format for the beginning and ending base period fields is MM/YYYY, for example, 07/2014.

Rebilling Group

Use the drop-down to select a Rebilling Group to use when linking this tenant to this recovery. Rebilling Groups are used to determined which recovery records will be processed at the same time.

Expense Table

Use the drop-down to select an Expense Table to use when defining the expenses you are attempting to recapture for this recovery.

Start Rebilling

Enter the date to begin rebilling this tenant. The Default is the tenant’s lease begins date.

End Rebilling

Enter the date to stop rebilling this tenant. The default is the tenant’s lease ends date.

Recovery Type

Use the drop-down to select the method used to express calculate the recovery escalations. Selecting any option, other than Net, triggers the display of other fields.

Options: Net (default), Base Year, Expense Stop, Expense Stop per SqFt

Actual Recovery Freq

Use the drop-down to select a frequency for the recovery process. Options are Monthly (Default), Quarterly, Annual, Semi-Annual, and None.

Beg Base Prd / End Base Prd

Enter a beginning and ending period range for the base year. These fields are triggered when you select the Recovery Type Base Year.

Expense Stop Amt

Enter the stop amount for the recovery. This field is triggered when you select the Recovery Type: Expense Stop or Expense Stop Per SqFt.

Basis for Amts

Enter the basis for the stop amount for the recovery: Monthly or Annual. This field is triggered when you select the Recovery Type: Expense Stop or Expense Stop Per SqFt.

Note

If Expense Stop per Sq Ft is selected for Recovery Type, the Tenant Sq Ftg on the Formula tab cannot be Predetermined Percentage.

Income Codes

Recovery Billing

Use the drop-down to select an income code for recovery billings.  The Final Recovery Adjustment will be billed to this income code during the Actual Recovery process.

Recovery Adj

Use the drop-down to select an income code for recovery adjustment transactions.  Any charges or payments to this income code will be subtracted from the Net Share of Operating expense during the Actual Recovery process.

Recovery Mgmt Fee

Use the drop-down to select an income code for recovering management fees for this tenant.  The Management Fee will be billed to this income code during the Actual Recovery process.

Mgmt Fee Adj

Use the drop-down to select an income code for management fee recovery adjustments.  Any charges or payments to this income code will be subtracted from the Management Fee expense during the Actual Recovery process.

Overhead

Use the drop-down to select an income code for recovering overhead for this tenant.  The Overhead Fee will be billed to this income code during the Actual Recovery process.

Overhead Adj

Use the drop-down to select an income code for overhead adjustment transactions.   Any charges or payments to this income code will be subtracted from Overhead Fee expense during the Actual Recovery process.

Mgmt Fee %

The percentage of the management fee to charge this tenant on recoveries.

Overhead Fee

Use the drop-down to select the Overhead fee type to charge this tenant on recoveries.

Flat – select this option to enter a flat amount to charge this tenant on recoveries.  The Overhead Fee Amount field will appear with this option selected.

Percentage of Recoveries – select this option to enter a percentage to be calculated with the Net Share of Operating Expenses during the recovery process for this tenant.  The Overhead Fee % field will appear with this option selected.

Both – select this option to enter a flat amount to charge this tenant on recoveries and to enter a percentage to be calculated with the Net Share of Operating Expenses during the recovery process for this tenant.  The Overhead Fee Amount and Overhead Fee % fields will appear with this option selected.

None – select this option if the tenant will not be charged an Overhead fee during the recoveries process.

Overhead Fee Amount

Enter an Overhead Fee flat amount to charge a tenant during the recoveries.  This option is triggered when the Overhead Fee is set to Flat or Both.

Overhead Fee %

Enter an Overhead fee percentage to be calculated to the Net Share Operating Expense to charge a tenant during the recoveries.  This option is triggered when the Overhead Fee is set to Percentage of Recoveries or Both.

Pass Through %

Enter the percentage of total expenses to pass through to tenants.  This percentage is calculated before the Share of Operating Expense.

 (Tenant Sq Ft /  Property Sq Ft) * (Expense Table Total * X)  * Pass Thru % = Share of Operating Expense

Note

The Expense Table Total will only consist of the sum of the expense accounts "checked" in the Tenant Recovery setup – tab 3.

X = the # of days in the recovery period divided by the # of days the tenant was eligible for recovery (start Rebilling/End Rebillings).

Save

Click to save changes.

 

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