Transfer to G/L for Online Payments Overview

Transfer to G/L functionality allows users to reconcile between Online Payments batches and transactions in the cash account of the general ledger.

The transfer to general ledger process works in such as way that, when posting by batch number when the policy is set and a batch number is recorded in the transaction, the batch number used is the external batch number. When posting by batch number, however, and the policy is set and a batch number is not entered and the transaction is an external transaction, then the transfer is made using the Suspense account instead of the Cash account. In this case the system flags the transaction as having hit the Suspense Account.

Transactions that are flagged as having hit the Suspense Account, but now have an external batch number, are transferred again by the system, this time hitting the Cash Account and the Suspense Account (debit Cash, credit Suspense). The transaction would then be unflagged.

Note

In order for the transfer processes to work, the system must be set up correctly.