Online Payments Interface for Transfer to G/L

There is an eSite interface that allows you to reconcile between Online Payments batches and transactions in the cash account of the general ledger. In order to do so, you must select the Global Policy, During Transfer to GL, use External Batch Number for imported transactions. The bank account set up includes a suspense account, which is only available on the Bank Books GL Accounts tab if the global policy is selected.

For Online Payments, when posting by batch number when the policy is set and a batch number is recorded in the transaction, then the batch number used is the external batch number. When posting by batch number and the policy is set and a batch number is not entered and the transaction is an external transaction, then transfer is made using the Suspense account instead of the Cash account. In this case the system flags the transaction has having hit the Suspense Account.

Transactions that are flagged as having hit the Suspense Account, but now have an external batch number, are transferred again by the system, this time hitting the Cash Account and the Suspense Account (debit Cash, credit Suspense). The transaction would then be unflagged.