Use this grid to select refund records for processing.
Fields
Process Selected Records Button
Select this button to start processing refund records. Prior to selecting this button, you must select refund records.
Header
All
Select this button to select all of the refund records in the grid.
None
Select this button to select none of the refund records in the grid.
Show Only Invalid
Select this option when you want to display only the transactions that include an invalid PropertyCompany code, expense code, or invoice identification.
Page Buttons
Use these buttons to display additional pages when the list of entries in the grid is longer than one page.
Grid
Valid
A red or green button displays in this column. Red indicates that the transaction includes an invalid PropertyCompany code, expense code, or vendor identification. Green indicates that the transaction is ready to process.
Process
The check box defaults as checked. Accept this default if you want the refund record to be processed.
Click this option to remove the check mark if you do not want this refund record to be processed.
Building
The building associated with the individual record for a deposit refund.
Unit
The unit in the building associated with individual record for a deposit refund.
Name
Select this link to display the AP Deposit Refund Import Records Edit Tab. Use this tab to edit the individual record for a deposit refund.
A red button in the Valid column indicates that a deposit refund record is missing information. Missing information must be added to the record prior to processing. The missing information may be: an invalid PropertyCompany code, expense code, or vendor identification.
Vendor ID
The identification of the vendor associated with the individual record for a deposit refund.
Amount
The amount of the refund.
Footer
Create new batch
Select this option if you want the deposit records add in a new batch.
Selections made on the Batch Tab of global policies affect the batch-related fields that display. Depending on the selections all or none of the batch-related fields can display. If none of the fields display, the transactions are added to the currently selected batch.
Auto approve batch
Select this option if you want to automatically approve the batch and complete the remainder of the fields in the footer.
Approved Date
Enter a date using the format mm/dd/yyyy. Or use the Calendar Button to select a date.
Approved By
Enter the name of the approver.
Approval Code
Enter the approval code.
Informational Messages
The green and red buttons and check box provide informational messages on the meaning they are intended to convey.
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