This report provides the account number, purchase order number; purchase order date, vendor name, description, purchase order amount; and invoice number, invoice date and invoice amount.  Also included are budget and remaining amount. The report provides this information for all selected propertiescompanies for either Month-to-Date or Year-to-Date.

Note

When running the Budget Control Ledger from the ePO menu, this report will not show purchase order or invoice detail for purchase orders entered in eFinancials. In addition, when run from ePO, an asterisk will display next to amounts on the report that do not balance to the detail. This may occur because eFinancials items are not shown on the ePO report. Refer to Budgets Concept and Processes for more information.

For details on how the global policy, Journal Entries affect the budget, affects this report, refer to the global policies Budgets Tab.

1. From the eFinancials menu, select Reports—AP Reports—Budget Control Ledger. Or, from the ePO menu, select Reports—Budget Control Ledger.
2. Click Select PropertiesCompanies. Select the propertiescompanies for which you want to print the report and click Save.
3. From the As Of Date field, enter the start date of the report. Or, use the Calendar icon to select a date.
4. From the Type field, select the MTD button for Month To Date. Or, select the YTD button for Year To Date.
5. Select one of the following report printing options:
• PDF Format: Print the report in PDF format for use in a PDF viewer, such as Acrobat.
• Create Spreadsheet: Prints the report in an Excel spreadsheet.
6. Click Print. If you selected Create Spreadsheet, you are prompted to open or save the report Excel file. Otherwise, the report opens in PDF format.

 

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