Verifying ePay Setup with the Pre-Note Option

The Pre-Note Listing report was designed to verify ePay setup data. Only residents newly set up for ePay and existing residents with ePay-related edits display on the report. This report should be run when you set up new residents for ePay, and also when you modify or cancel someone’s ePay account.

This report provides information only on the period since the last report was run. Once generated, it cannot be run again unless some addition or change is made to a resident’s ePay account setup. It does not maintain cumulative data.

The report header includes the type of report being generated, name and other details regarding the property for the selected resident, and the date the report is generated. The body of the report provides the following information.

Building/Suite

The building and suite number for the selected resident.

The resident ID number.

Name

The primary resident’s name.

Routing

The bank routing number.

Transit #

The bank transit number.

Bank Acct #

The bank account number to be drafted.

Amount

The amount to be drafted.

Note

The report will print only if there has been new activity since the last Pre-Note Listing Report was run. A message displays if there has not been any new activity since the last Pre-Note Listing Report was run and the Pre-Note menu option was accessed.

Preliminary

A check box used to indicate if this Pre-Note Report should be considered a preliminary run or the actual Pre-Note Report.

Checked – A preliminary Pre-Note Report prints with a notation indicating this is a preliminary run. The ePay records will not be marked as being pre-noted.

Unchecked – A Pre-Note Report prints with a notation indicating this is the final run. The ePay records will be marked as pre-noted.

Create Prenote Records in ACH file?

This field is disabled when a checkmark is added to the Preliminary? check box. When enabled, this field works like this:

Checked – Zero amount records are created in the ACH file using the currently selected format.

Unchecked – No records are created in the ACH file.

Note

You must have set up or edited the set up of one or more residents before the system can generate a Pre-Note Listing Report.

From the eSite menu, select ePay, Pre-Note. The ePay Pre-Note Listing displays.
Complete the fields using the Fields lists.
Select the report format: Acrobat Reader or Excel.
Click Process. A report window opens.
View, print, or save the report, and then close the report window. The Dashboard displays.