Note

An asterisk (*) indicates a required field.

Quoted Rent *

Enter the rent amount quoted the resident during the lease process using the format 0000.00. Or click the drop-down arrow to display a calculator that you can use to complete this field.

Reqd Security Dep

Enter the amount of security deposit required to lease the unit using the format 0000.00. Or click the drop-down arrow to display a calculator that you can use to complete this field.

Stop Billing

Entering a date in this field stops the billing of all recurring charges. DO NOT enter a date in this field unless you want to stop billing recurring charges.

Recurring Charges

Income Code

When a recurring charge is entered, an income code must be assigned to it so that the system knows how to apply funds received from the resident. Select an income code from the drop-down list. Income codes are established on the Income Codes Tab.

Amount

This amount defaults to the amount in the Quoted Rent field. Accept the default or enter a different amount using the format, 0000.00. Or click the drop-down arrow to display a calculator that you can use to complete this field.

Note

Concession amounts must be entered as credits (for example: -50.00).

Pro In

If the expected move-in date is any day other than the first of the month, a prorated rent charge is billed. This date defaults to the expected move-in date entered on the Lease Dates Tab. Accept the default or enter a different date using the format, mm/dd/yyyy. Or click the Calendar button to display an electronic calendar from which you can select a date.

FFP Begins

FFP stands for First Full Period. Enter the date of the first full period when the resident is charged a full month's rent using the format, mm/dd/yyyy. Or click the Calendar button to display an electronic calendar from which you can select a date.

Example

Ends

The Ends date tells the system when to stop billing the recurring charge. Do not enter a date in this field unless the recurring charge should not be billed. Typically, as part of the move-in process, this field is left blank. Then, during the move-out process the system auto-updates this field with the actual move-out date to ensure no further charges are billed to the resident.

Frequency

Select how often you want the system to bill the charge. Accept the default (Monthly) or select a different frequency from the drop-down list: Annually, Semi-Annually, Quarterly, Weekly, or Daily.

Rentable

The display of this field is triggered by the global policy, Use Rentable Items. Determine whether the recurring charge is for a rentable item from the drop-down list: Yes or No. Accept the default, No or select Yes from the drop-down list. Selecting Yes, triggers the display of two other fields: Item Type and Item Number used to track rentable items. Rentable Items are established on the Rentable Items Tab.

Item Type

This field only appears if the global policy, Use Rentable Items is checked and when Yes is selected from the Rentable drop-down list. Select the rentable item to enter the charge for from the drop-down list. Rentable Items are established on the Rentable Items Tab.

Item Number

The global policy, Use Rentable Items affects this field.

This field only appears if the global policy, Use Rentable Items is checked and when Yes is selected from the Rentable drop-down list. If item numbers are used, select the number from the drop-down list. This number is used to track and record payments for the rentable item. Rentable Items are established on the Rentable Items Tab.

Bill Monthly

If you selected Daily from the Frequency drop-down, this check box is available. Select this check box if you want to bill the daily charge only once per month (the charges will increment daily). Or, if you leave this check box cleared, the charge is billed daily when the Begin of Day process is run for the property.

 

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