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Setup Questions Bank Books

Questions in this section are intended to help you make decisions about your setup. The questions follow the pattern detailed in the field list that is associated with the task.

Field List

Refer to the following field list for more information: Bank Books Tab.

Instructions

1. Print this topic. Right-click this topic to display a pop-up menu, and then select Print.
2. Confirm that you have read the setup details on the topic.
3. Answer each of the questions on this page.
4. Use your answers to set up the system.

Questions for Bank Books

General Tab

Bank Book

What short code do I want to use for this bank book?  

Enter a short code: _________________________

Bank Account Number

What bank account number do I want to use for this bank book?

Enter the bank account number: ______________

Description

What description do I want to use for this bank book?

Enter a description: ________________________

Client Merchant ID

What is the Client Merchant ID for this bank book?

Enter a Client Merchant ID: ________________________

Restrict to Properties

Do I want to restrict this bank book to one or more properties?  

Enter the property names:

_________________________________________

_________________________________________

_________________________________________

Bank Book Used For

What is the bank account used for?

Circle one or more: Rent, Security Deposit, Other Deposit, Misc. Income

ACH Settings

What type of transactions does the bank book accept?

Circle one:

No ACH (normal transactions)

ACH only (ePay, MICR, or WebPay transactions)

Address Tab

Name, Line 1, Line 2, Line 3, Zip/City/State, Country

What is the full physical address of the bank that holds the account?

Bank Name:      _________________________________

Address Line 1: _________________________________

Address Line 2: _________________________________

Address Line 3: _________________________________

Zip:      _________________________________

City:     _________________________________

State:   _________________________________

Country: ________________________________

More Contact Info Tab

Preferred Method of Contact

What is the preferred method of contacting bank that holds the account?
By Phone1-3 refers to Contacts 1-3 that you set up on this tab.

Circle one: By Phone1, By Phone2, By Phone3, By Email, By Fax

Email

What is the email address of the bank that holds the account?

Enter a valid email address: _____________________________

Fax

What is the fax number of the bank that holds the account?

Enter a valid fax number: _____________________________

Contact 1

What is the contact information for the first contact at the bank?

Title: _________________________________

First Name:       _________________________________

Middle Initial:     _________________________________

Last Name:       _________________________________

Phone: ________________________________

Contact 2

What is the contact information for the second contact at the bank?

Title: _________________________________

First Name:       _________________________________

Middle Initial:     _________________________________

Last Name:       _________________________________

Phone: ________________________________

Contact 3

What is the contact information for the third contact at the bank?

Title: _________________________________

First Name:       _________________________________

Middle Initial:     _________________________________

Last Name:       _________________________________

Phone: ________________________________

Notes

Do I want to add notes about these contacts at the bank (maximum 255 characters)?

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

_________________________________________

GL Accounts Tab

Entity:

What is the name of the Entity I want to affect when processing a transfer to general ledger for this bank book?

Enter an Entity name: _____________________________

Cash Account

What general ledger cash account do I want to use for posting receipts in this bank book?

Enter an account number: ___________________

Xfer Method (for Cash Account)

What transfer method do I want to use to control how entries to this general ledger account transfer to the general ledger?

Circle one:

Summary by Trans Type

Overall Summary

Summary by Day

Summary by Batch

Batch w/o code

Batch w code

Detail

PC Flag (for Cash Account)

Do I want to use profit centers?

Answer this question only if you are using profit centers.

Circle one setting for the profit center flag: Yes, No, Unit, Resident

Profit Center (for Cash Account)

Answer this question only if you selected Yes for the previous question.

Enter a profit center: _________________________

Suspense Account

What general ledger suspense account do I want to use for posting receipts in this bank book?

Enter an account number: ___________________

Xfer Method (for Suspense Account)

What transfer method do I want to use to control how entries to this general ledger account transfer to the general ledger?

Circle one:

Summary

Summary by Day

Batch

Detail

Overall Summary

Batch w/o code

PC Flag (for Suspense Account)

Do I want to use profit centers?

Answer this question only if you are using profit centers.

Circle one setting for the profit center flag: Yes, No, Unit, Resident

Profit Center (for Suspense Account)

Answer this question only if you selected Yes for the previous question.

Enter a profit center: _________________________

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Bank Book Concepts and Processes