Security Deposit Audit

The Security Deposit Audit Report lists residents with a security deposit on hand (for all types of security) for the selected properties.

Note

An asterisk (*) indicates a required field.

Select Properties

Click to select properties from the Select Properties pop-up. The report runs for all selected properties.

Summary List

Select this option if you want to display the Summary version of the report.

Detail List

Select this option if you want to display the Detail version of the report.

From/To Building

You can run the report for a specific building range. To do so, type the first (From) and last (To) numbers of the building range you want to use for the report. Or, click the down arrow to select a building from the Resident Lookup Tab.

From/To Unit

You can run the report for a specific unit range. To do so, type the first (From) and last (To) numbers of the unit range you want to use for the report. Or, click the down arrow to select a unit from the Resident Lookup Tab.

Unit

The building and unit number. For example, 01-101A.

Resident

The primary occupant name. For example, Sue Smith.

The resident status. For example, A for Applicant or C for Current.

Security Required

The security deposit required to lease the unit. Security minimums are established in Unit Types setup.

Security Billed On Hand

The amount of any security deposit billed for the unit, followed by the amount of any security deposit on hand.

Other Billed On Hand

The amount of any other deposits billed for the unit, followed by the amount of any other deposits on hand.

Total Billed / On Hand

The total amount of all deposits billed for the unit, followed by the total amount of all deposits on hand.

Interest Security / Other

The total amount of all security interest on hand for the unit, followed by the amount of other interest on hand. This column appears only if the Calculate Security Deposit Interest policy is selected at Setup—Policies—Global Policies—Inter Property, Additional Tab.

Move In / Move Out

The date the resident moved into the unit, followed by the date the resident moved out of the unit, if applicable.

Property Totals

Column totals are listed per property.

Recap by Income Code

This section appears at the end of the report and provides the following information for all properties by Income Code:

Required - the amount required for the income code (for example, Sec).
Billed - the billed amount for the income code.
On Hand - the amount on hand for the income code.
Interest - the interest on hand for the income code.
Total Line - the total required, billed, on hand, and interest amounts for the income code.

Grand Totals

Shows grand totals when more than one property is selected for the report. Grand totals are shown for:

Security Required

Security Billed

Security On Hand

Other Billed

Other On Hand

Interest Security

Interest Other

Move In

Move Out

Unit

The building and unit number. For example, 01-101A.

Resident

The primary occupant name. For example, Sue Smith.

The resident status. For example, A for Applicant or C for Current.

Income Code

The income code associated with the amounts.

Security Required

The security deposit required to lease the unit. Security minimums are established in Unit Types setup.

Billed

The dollar amount billed for the income code.

On Hand

The dollar amount on hand for the income code.

Interest

The dollar amount of interest on hand for the income code. This column appears only if the Calculate Security Deposit Interest policy is selected at Setup—Policies—Global Policies—Inter Property, Additional Tab.

Move In / Move Out

The date the resident moved into the unit, followed by the date the resident moved out of the unit, if applicable.

Unit Totals

Column totals are listed per unit.

Property Totals

Column totals are listed per property.

Recap by Income Code

This section appears at the end of the report and provides the following information for all properties by Income Code:

Required - the amount required for the income code (for example, Sec).
Billed - the billed amount for the income code.
On Hand - the amount on hand for the income code.
Interest - the interest on hand for the income code.
Total Line - the total required, billed, on hand, and interest amounts for the income code.

Grand Totals

Shows grand totals when more than one property is selected for the report. Grand totals are shown for:

Income Code

Security Required

Billed

On Hand

Interest

Move In

Move Out

From the eSite menu, select Reports—Audit Reports—Security Deposit Audit.
Click Select Properties. Select the properties for which you want to print the report and click Done.
Select the report version you want to view: Summary List or Detail List.
To run the report for a specific building range, in the From/To Building fields, type the first (From) and last (To) numbers of the building range you want to use for the report. Or, click the down arrow to select a building from the Resident Lookup Tab.
To run the report for a specific unit range, in the From/To Unit fields, type the first and last numbers of the unit range you want to use for the report. Or, click the down arrow to select a unit from the Resident Lookup Tab.
Select a Report Format option: Acrobat Reader (default), Crystal Viewer, Excel.
Click Display. If you selected the printing option, Excel, you are prompted to open or save the report Excel file. Otherwise, the report opens in your preferred format.