Header

Add Unit Type (button)

Select this button to add a new Unit Type.

Grid

Unit Type

The Unit Type identification.

Sub-Type

The secondary type associated with the primary Unit Type.

Description

The description of the Unit Type.

Delete

Use the Delete button to delete an Unit Type.

NOTES

A red circle ( ) indicates a required field.

When setting up a new Unit Type / Sub Type, if there is an existing Unit Type, the case of the new Unit Type now will be set to the case of the existing Unit Type (i.e., if you set up UT / 1 , if you then add ut / 2 it will be saved as UT / 2). This does not affect data set up prior to the implementation of this feature.

Unit Type

Enter an identification for a Unit Type. For example, enter "1B1B" for a one bedroom and one bath Unit Type.

Sub-Type

Enter an identification for the secondary for the Unit Type. For example, enter "Large" for a one bedroom and one bath unit that has more square footage or "Small" for a one bedroom and one bath unit that has less square footage.

Description

Enter a description of the Unit Type (for example, enter "One bedroom, One bath").

Count

Enter the number of units in the building that meet the type and description that is common for this Unit Type (for example, if you have five 1B1B Small units, enter "5").

Sq. Ft.

Enter the square footage common for this Unit Type; for example, enter "800" for the Small one bedroom and one bath unit or "1200" for the Large one bedroom and one bath unit.

Rate Per Sq. Ft.

This field appears for Commercial properties only, and only if you selected $ Per Sqft as the Rental Rate on the Market Rent Tab in Units Setup.

Type the rate for the unit per square foot. The Market Rent is recalculated by multiplying the rate times the square footage.

If you selected Annual or Monthly as the Rental Rate on the Market Rent Tab in Units Setup, then after you enter the Market Rent, the display-only Rate per Sq. Ft. is recalculated by dividing the Market Rent amount by the square footage.

Note

Text alongside this field shows whether the amount is Annual or Monthly, based on the selected Rental Rate.

Rooms

Enter the number of rooms common for this Unit Type. This field is hidden for Commercial properties.

Bedrooms

Enter the number of bedrooms common for this Unit Type. This field is hidden for Commercial properties.

Bathrooms

Enter the number of bathrooms common for this Unit Type. This field is hidden for Commercial properties.

Roommates

Enter the maximum number of roommates allow for this Unit Type. This field is hidden for Commercial properties.

Rental Rate

This field appears for Commercial properties only. From the drop-down list, select the basis for the market rent:

$ Per Sqft — Select this option if you want to enter a Market Rent based on a dollar amount per square foot. The amount is calculated as annual.

Annual — Select this option if you want to enter the annual Market Rent amount.

Monthly — Select this option if you want to enter the monthly Market Rent amount.

Market Rent

Type the market rent for this Unit Type (format 0000.00).

For Commercial Properties only, this field is editable only if you selected Annual or Monthly as the Rental Rate.

If you selected $ Per Sqft. as the Rental Rate, the Market Rent field is display-only. After you enter the Rate Per Sq Foot, the Market Rent is recalculated by multiplying the rate per square foot by the square footage.

Standard Renewal

Enter the amount of rent for which this unit can be leased for a standard lease renewal term (format 0000.00).  

MTM Renewal

Enter the additional premium amount the resident must pay for a month-to-month renewal (format 0000.00).

Other Renewal

Enter the amount of rent for which this unit can be leased for a non-standard lease renewal term (format 0000.00).

Security Minimum

Enter the minimum amount of security deposit to bill for this Unit Type (format 0000.00).

Tracker Type

This field appears only when the agency Tenant Tracker is set up.

Select a type from the drop-down list. Options include Unknown (default), Efficiency, One Bedroom, Two Bedroom, Three bedroom.

Maximum Allowable Rent

This field appears only when the setting for Affordable Housing property policy is turned on (in the Additional Options category).

Enter the maximum allowable rent amount for this Unit Type.

Market Rent History

This block displays historical market rent data. The system automatically updates the date and amount fields when you change the market rents for a type of unit.

In addition, you can add history manually as well as edit or delete old Market Rent History entries, including the date.

NOTES

• When the Market Rent is different from old Market Rent, then the Market Rent History reflects the change as of the login date. This overrides any manual entry in Market Rent History for the login date.
• A blank Date with a zero Amount will be skipped.
• A blank Date with a non-zero Amount will fail validation.
• A Date with a blank Amount will fail validation.

1. From the eSite menu, select Setup—Property—Unit Types.
2. From the Unit Types Grid, click Add Unit Type.
3. Complete the fields on the Add Unit Type page. Use the fields list for help.
4. Click Save.

1. From the eSite menu, select Setup—Property—Unit Types.
2. From the Unit Types Grid, select the Unit Type for which you want to edit data.
3. Make your desired changes on the Edit Unit Type page. Use the fields list for help.
4. Click Save.

1. From the eSite menu, select Setup—Property—Unit Types.
2. From the Unit Types Grid, click Delete for the Unit Type you want to delete.
3. Click OK.
   
   NOTE that a type cannot be deleted if there are any units attached to the Units file.

For more information, refer to the Market Rent History field in the Add/Edit Unit Types Fields List.

1. From the eSite menu, select Setup—Property—Unit Types.
2. From the Unit Types Grid, select the Unit Type for which you want to add or edit Market Rent History.
3. At Date, click in a field and enter (or edit) the date of change in the format mm/dd/yyyy, or select a date from the electronic Calendar that appears.
4. At Amount, click in the field and enter an amount (format 0000.00) and then press the Tab key.
5. Click Save.

NOTES:

• A blank date with a zero amount will be skipped.
• A blank date with a non-zero amount will fail validation.
• A date with a blank amount will fail validation.

1. From the eSite menu, select Setup—Property—Unit Types.
2. From the Unit Types Grid, select the Unit Type for which you want to delete Market Rent History.
3. Click Delete for the line you want to delete. The line is deleted immediately.
4. Click Save.