Prorate Type = Actual Days in Month
A resident is given a prorate credit if they move out on any day other than the first day of the month and have already been billed a full month's rent. For instance, Resident A moves out on 01/05/2005 but has already been billed a full month's rent on 01/01/2005. When the move-out is entered into the system, eSite credits Resident A's account for these dates 01/06/2005 - 01/31/2005 billing only for the dates the resident occupied the unit, 01/01/2005 - 01/05/2005. eSite figures that charge based on policy settings and prorate types.
Refer to the following descriptions to learn more about how prorate types and frequencies are used to calculate prorated move-out credits.
Prorate Type = Actual Days in Month
Frequency = Monthly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count Actual Calendar Days in Months)
Owed Amount
Owed Amount = Occupied Days X Lease Charges/Actual calendar days in billing period containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 09/01/2003, Frequency: Monthly
End Prorate Date: 08/06/2003
Last Bill Date: 08/01/2003
Occupied Days: 6
Occupied Days: 6
Lease Charge: $500.00
Actual calendar days in billing period containing Last Bill Date: 31
Owed Amount: $96.77
Owed Amount: $96.77
Lease Charge: $500.00
Prorate Amount: $403.23
Frequency = Annual
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Actual calendar days in billing period containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge $500.00, FFP: 01/01/2004, Frequency: Annual
End Prorate Date: 08/06/2003
Last Bill Date: 01/01/2003
Occupied Days: 218 (31+28+31+30+31+6)
Occupied Days: 218
Lease Charge: $500.00
Actual calendar days in year: 365
Owed Amount: $298.63
Owed Amount: $298.63
Lease Charge: $500.00
Prorate Amount: $201.37
Frequency = Semi-Annual
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Actual calendar days in billing period containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 01/01/2004, Frequency: Semi-Annual
|
Period 1 |
Period 2 |
|
Jan 31 |
Jul 31 |
|
Feb 28 |
Aug 31 |
|
Mar 31 |
Sep 30 |
|
Apr 30 |
Oct 31 |
|
May 31 |
Nov 30 |
|
Jun 30 |
Dec 31 |
|
Total 181 |
Total 184 |
End Prorate Date: 08/06/2003
Last Bill Date: 07/01/2003
Occupied Days: 37 (31+6)
Occupied Days: 37
Lease Charges: $500.00
Actual Calendar Days in Semi-Annual Period: 184
Owed Amount: $100.54
Owed Amount: $100.54
Lease Charge: $500.00
Prorate Amount: $399.46
Frequency = Quarterly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Actual calendar days in billing period containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 10/01/2003, Frequency: Quarterly
|
Quarter 1 |
Quarter 2 |
Quarter 3 |
Quarter 4 |
|
Jan 31 |
Apr 30 |
Jul 31 |
Oct 31 |
|
Feb 28 |
May 31 |
Aug 31 |
Nov 30 |
|
Mar 31 |
Jun 30 |
Sep 30 |
Dec 31 |
|
Total 90 |
Total 91 |
Total 92 |
Total 92 |
End Prorate Date: 08/06/2003
Last Bill Date: 07/01/2003
Occupied Days: 37 (31 + 6)
Occupied Days: 37
Lease Charge: $500.00
Actual calendar days in quarter: 92
Owed Amount: $201.09
Owed Amount: $201.99
Lease Charge: $500.00
Prorate Amount: $298.91
Frequency = Weekly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Actual calendar days in billing containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 08/10/2003, Frequency: Weekly
End Prorate Date: 08/06/2003
Last Bill Date: 08/02/2003
Occupied Days: 4
Occupied Days: 4
Lease Charges: $500.00
Actual Calendar Days in Week: 7
Owed Amount: $285.71
Owed Amount: $285.71
Lease Charge: $500.00
Prorate Amount: $214.29
Frequency = Daily
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Actual calendar days in billing period containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 08/07/2003, Frequency: Daily
End Prorate Date: 08/07/2003
Last Bill Date: 08/02/2003
Occupied Days: 1
Occupied Days: 1
Lease Charges: $500.00
Actual Calendar Days in Year: 1
Owed Amount $500.00
Owed Amount: $500.00
Lease Charge: $500.00
Prorate Amount: $0.00
Frequency = Monthly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Annual Charge Amount
Annual Charge Amount = Lease Charge X # of times per year the charge is billed (12 X a monthly charge)
Owed Amount
Owed Amount = Occupied Days X Annual Charge Amount/Days in calendar year containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 09/01/2003, Frequency: Monthly
End Prorate Date: 08/06/2003
Last Bill Date: 08/01/2003
Occupied Days: 6
Lease Charge: $500.00
# times per year charge is billed: 12
Annual Charge Amount: $6000.00
Occupied Days: 6
Annual Charge Amount: $6000.00
Days in Calendar Year: 365
Owed Amount: $98.63
Owed Amount: $98.63
Lease Charge: $500.00
Prorate Amount: $401.37
Frequency = Annual
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Annual Charge Amount
Annual Charge Amount = Lease Charge X # of times per year the charge is billed (1 X a monthly charge)
Owed Amount
Owed Amount = Occupied Days X Annual Charge Amount/Days in calendar year containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge $500.00, FFP: 01/01/2004, Frequency: Annual
End Prorate Date: 08/06/2003
Last Bill Date: 01/01/2003
Occupied Days: 218 (31+28+31+30+31+30+31+6)
Lease Charge: $500.00
# times per year charge is billed: 1
Annual Charge Amount: $500.00
Occupied Days: 218
Annual Charge Amount: $500.00
Days in Calendar Year: 365
Owed Amount: $298.63
Owed Amount: $298.63
Lease Charge: $500.00
Prorate Amount: $201.37
Frequency = Semi-Annual
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Annual Charge Amount
Lease Charge X # of times per year charge is billed (2 X a monthly charge)
Owed Amount
Owed Amount = Occupied Days X Lease Charge X Annual Charge Amount
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 01/01/2004, Frequency: Semi-Annual
End Prorate Date: 08/06/2003
Last Bill Date: 07/01/2003
Occupied Days: 37 (31 + 6)
Lease Charge: $500.00
# of times per year charge is billed: 2
Annual Charge Amount: $1000.00
Occupied Days: 37
Annual Charge Amount: $1000.00
Days in Calendar Year: 365
Owed Amount: $101.37
Owed Amount: $101.37
Lease Charge: $500.00
Prorate Amount: $398.63
Frequency = Quarterly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Annual Charge Amount
Lease Charge X # of times per year charge is billed (4 X a monthly charge)
Owed Amount
Owed Amount = Occupied Days X Annual Charge Amount/Days in calendar year containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 10/01/2003, Frequency: Quarterly
End Prorate Date: 08/06/2003
Last Bill Date: 07/01/2003
Occupied Days: 37 (31 + 6)
Lease Charge: $500.00
# of times per year charge is billed: 4
Annual Charge Amount: $2000.00
Occupied Days: 37
Annual Charge Amount: $2000.00
Days in Calendar Year: 365
Owed Amount: $202.74
Owed Amount: $202.74
Lease Charge: $500.00
Prorate Amount: $297.26
Frequency = Weekly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Annual Charge Amount
Annual Charge Amount = Lease Charges X # of times per year charge is billed (52 X a monthly charge)
Owed Amount
Owed Amount = Occupied Days X Annual Charge Amount/Days in calendar year containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charges
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 08/10/2003, Frequency: Weekly
End Prorate Date: 08/06/2003
Last Bill Date: 08/02/2003
Occupied Days: 4
Lease Charge: $500.00
# of times per year charge is billed: 52
Annual Charge Amount: $26000.00
Occupied Days: 4
Annual Charge Amount: $26000.00
Days in Calendar Year: 365
Prorate Amount: $284.93
Owed Amount: $284.93
Lease Charge: $500.00
Prorate Amount: $215.07
Frequency = Daily
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Annual Charge Amount
Annual Charge Amount = Lease Charge X # of times per year charge is billed (365 X a monthly charge)
Owed Amount
Owed Amount = Occupied Days X Annual Charge Amount/Days in calendar year containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 08/07/2003, Frequency: Daily
End Prorate Date: 08/06/2003
Last Bill Date: 08/05/2003
Occupied Days: 1
Lease Charge: $500.00
# of times per year charge is billed: 365
Annual Charge Amount: $182500.00
Occupied Days: 1
Annual Charge Amount: $182500.00
Days in Calendar Year: 365
Owed Amount: $500.00
Owed Amount: $500.00
Lease Charge: $500.00
Prorate Amount: $0.00
Prorate Type = Standard (30 day month; same as
HUD)
Frequency = Monthly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Days in billing period (consisting of 30 day months) containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 09/01/2003, Frequency: Monthly
End Prorate Date: 08/06/2003
Last Bill Date: 08/01/2003
Occupied Days: 6
Occupied Days: 6
Lease Charge: $500.00
30 Day Month: 30
Owed Amount: $100.00
Owed Amount: $100.00
Lease Charge: $500.00
Prorate Amount:$ 400.00
Frequency = Annual
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Days in billing period (consisting of 30 day months) containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge $500.00, FFP: 01/01/2004, Frequency: Annual
End Prorate Date: 08/06/2004
Last Bill Date: 01/01/2004
Occupied Days: 218 (31+28+31+30+31+30+31+6)
Occupied Days: 218
Lease Charge: $500.00
30 Day Months: 30
Owed Amount: $302.78
Owed Amount: $302.78
Lease Charge: $500.00
Prorate Amount: $197.22
Frequency = Semi-Annual
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Days in billing period (consisting of 30 day months) containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 01/01/2004, Frequency: Semi-Annual
|
Period 1 |
Period 2 |
|
Jan 30 |
Jul 30 |
|
Feb 30 |
Aug 30 |
|
Mar 30 |
Sep 30 |
|
Apr 30 |
Oct 30 |
|
May 30 |
Nov 30 |
|
Jun 30 |
Dec 30 |
|
Total 180 |
Total 180 |
End Prorate Date: 08/06/2003
Last Bill Date: 07/01/2003
Occupied Days: 37 (36 + 1)
Occupied Days: 37
Lease Charge: $500.00
30 Days in Each Month: 180
Owed Amount: $102.78
Owed Amount: $102.78
Lease Charge: $500.00
Prorate Amount: $397.22
Frequency = Quarterly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Days in billing period (consisting of 30 day months) containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 10/01/2003, Frequency: Quarterly
|
Quarter 1 |
Quarter 2 |
Quarter 3 |
Quarter 4 |
|
Jan 30 |
Apr 30 |
Jul 30 |
Oct 30 |
|
Feb 30 |
May 30 |
Aug 30 |
Nov 30 |
|
Mar 30 |
Jun 30 |
Sep 30 |
Dec 30 |
|
Total 90 |
Total 90 |
Total 90 |
Total 90 |
End Prorate Date: 08/06/2003
Last Bill Date: 07/01/2003
Occupied Days: 37 (31 + 6)
Occupied Days: 37
Lease Charge: $500.00
30 Days in Each Quarter: 90
Owed Amount: $205.56
Owed Amount: $205.56
Lease Charges: $500.00
Prorate Amount: $294.44
Frequency = Weekly
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Owed Amount
Owed Amount = Occupied Days X Lease Charge/Days in billing period (consisting of 30 day months) containing the Last Bill Date
Prorate Amount
Prorate Amount = Owed Amount less Lease Charge
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 08/10/2003, Frequency: Weekly
End Prorate Date: 08/06/2003
Last Bill Date: 08/02/2003
Occupied Days: 4
Occupied Days: 4
Lease Charges: $500.00
Actual Calendar Days in Week: 7
Owed Amount: $285.71
Owed Amount: $285.71
Lease Charge: $500.00
Prorate Amount: $214.29
Frequency = Daily
Occupied Days
Occupied Days = End Prorate Date less Last Bill Date (count actual calendar days in months)
Prorate Amount
Prorate Amount = Occupied Days X Lease Charge/Days in billing period (consisting of 30 day months) containing Last Bill Date
Move Out Date: 08/06/2003, Lease Charge: $500.00, FFP: 08/07/2003, Frequency: Daily
End Prorate Date: 08/06/2003
Last Bill Date: 08/05/2003
Occupied Days: 1
Occupied Days: 1
Lease Charge: $500.00
Actual calendar days in year: 1
Prorate Amount: $500.00
See Also
Property Policies for Prorate Calculator
Prorate Types
Renewals Prorate Calculator Overview
Renewals Prorate Calculator Procedures
Renewals Prorate Calculator Tabs
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