Expense Tables Overview

This is a required property-specific setup. Expense Tables are used to group property expenses for which tenants are rebilled. Defaults for the income codes used in tenant recovery escalations are also defined here.

Each Expense Table consists of multiple Expense Accounts which control the G/L accounts to use when transferring expenses from General Ledger and the formatting of totals to display on the recovery statements.

Each Expense Account may have any number of Excluded Accounts in the G/L account range defined. The Expense Details associated with an Expense Account hold the actual expenses to reconcile as well as budget or forecast figures to use for calculating the new estimated billings for the recovery expenses. These Expense Details may be transferred from the General Ledger based on the G/L account range (and optional Excluded Accounts) or may be entered manually by the user.

The following tasks can be performed from this setup function:

Group the property expenses that tenants will be re-billed for
Define the defaults for the income codes used in tenant rebilling escalations
Indicate which percentage of the fee goes to management
Decide whether or not to display vacant Suites on the Expense Tables Setup Reports
View the last calculated amount using Expense Tables in the Recovery calculations

Use this tab to group property expenses a tenant can be rebilled for, define the defaults for income codes used in tenant recoveries, to indicate which percentage of the fee you can collect, to determine whether to display vacant suites on related expense table reports, and to view the last amount calculated using expense tables in recovery calculations. This is applicable to commercial properties only (property type 6-Standard Commercial).