Effect of Property Policies on Weekly Boxscore

Property policies define how eSite responds. For the Weekly Boxscore Report, property policies choices made in the Leasing Activity category determine the last day of the reporting week and when a unit is counted as Leased, and affect how the report counts are calculated.

The settings in the Lease Expiration and Move-Out categories determine if a unit is considered occupied on the day the resident moves out. If active, the lease status does not change to Previous until the day after the move-out date and is excluded from lost rent calculations on the Lost Rent Report. If not then the unit is counted as Occupied on the day before the move-out. The unit is not considered Vacant until the actual move-out date, at which time the unit status changes to Previous.

It is important to understand how the system defines an Occupied unit and a Vacant unit.

If the unit occupancy status is Model and the property policy, Model units count as occupied is active then the unit is considered occupied.
If the unit occupancy status is Other and the property policy, Other Use units count as occupied are active then the unit is considered occupied.
If the unit occupancy status is Normal or Employee and if there is any lease linked to that unit with a resident status of Current, Transfer or Notice (calculated as of the report End of Week date), and the property policy, Unit is occupied on the day of move-out is active then the unit is considered occupied.
In all other cases, the unit is considered vacant.

The policy Update Lease Signed Date with Renewal Signed Date affects the Weekly Boxscore report:

If the policy is turned on (default), then the system updates the original Lease Signed Date (with the Renewal Signed Date) when a lease is renewed. This means that the Weekly Box Score report shows the renewal in the Leasing (Excluding Wait List) and Leased this Week sections of the report, although it is a lease renewal, not a new lease.
If the policy is not turned on, then the system does not update the original Lease Signed Date when a lease is renewed. In this case, the Weekly Box Score report does not show the renewal in the Leasing (Excluding Wait List) and Leased this Week sections of the report because it is a lease renewal, not a new lease.

NOTE that an administrator can change policy settings. Caution should be exercised when altering defaults or established settings, as changes can have far-reaching effects on the way the system computes results for the Weekly Boxscore Report.