Budget Tab Setup

From the Setup Budgets Grid, select an Entitya Company that has an existing Budget Version and then select a link in the Account # column. For more information, refer to Add or Edit Budget.

Use this tab to add or edit budget amounts for periods. The budget amounts you add or edit are applicable to one account that is valid for the selected EntityCompany, year, and budget version.

Select a year using the drop-down list. Use this field to change the budget year on the fly.

Select a budget version using the drop-down list. Use this field to change the budget version on the fly.

The number of periods in the fiscal year—12 or 13 depending on the selection make on the Fiscal Years Tab.

Enter a budget amount for each period using the format $$$$.¢¢. If you enter a whole number and then Tab to the next field, the system automatically inserts the zero cents for you.

When entering amounts for a liability or income account, be sure to add a minus sign to the beginning of the number. You must record these budget amounts as credits so that amounts and calculated column amounts appear properly on financial reports.

Alternatively, you can use the Calculation Method and Amount fields to automatically calculate and insert these amounts.

The date on which each period begins. The date is established on the Fiscal Years Tab.

From the drop-down list, select a calculation method. Then, in the Amount field, type the amount to be used for the calculation. (Depending on the calculation method you select, the amount will be a dollar amount or a percentage.) When you click the Calc Button, the system divides the amount by the number of periods and inserts the amount in the period-related Amount fields.

Calculation Method	Description
Calc Monthly	Use this option to set a monthly budget amount. For example, select Calc Monthly and type 10 in the Amount field. When you click the Calc button, the amount for each period is calculated as 10.00 and the Total is 120.00.
Calc Yearly	Use this option to set an annual budget amount to be distributed equally among the periods. For example, select Calc Yearly and type 120 in the Amount field. When you click the Calc button, the amount for each period is calculated as 10.00 and the Total is 120.00.
$ Per Unit	Use this option to set the amount for each period based on the total number of units for all PropertiesCompanies associated with the EntityCompany. For example, if the total number of units is 50 and you type 10 in the Amount field, the amount for each period will be 41.67 and the Total will be 500.00.
$ Per Sq. Ft	Use this option to set the amount for each period based on the total number of square feet for all PropertiesCompanies associated with the EntityCompany. For example, if the total square feet for the Entity'sCompany'sPropertiesCompanies is 50,000 and you type .01 in the Amount field, the amount for each period will be 41.67 and the Total will be 500.00.
% of Last Years Budget ($)	Use this option to set the total amount based on a percentage of the budget for the previous year. For example, if the previous year's budget was $1000, and you type 10 in the Amount field, the amount for each period will be 8.33 and the Total will be 100.00.
% of Last Years Actual ($)	Use this option to set the total amount based on a percentage of the actual total for the previous year. (To see this amount, refer to the Previous YTD Actual column on the Account Balance Inquiry.) For example, if the previous year's actual total was $1000, and you type 10 in the Amount field, the amount for each period will be 8.33 and the Total will be 100.00.
% of Current Budget ($)	Use this option to set the total amount based on a percentage of the budget for the current year. For example, if the current year's budget is $1000, and you type 10 in the Amount field, the amount for each period will be 8.33 and the Total will be 100.00.
% of Current Actual ($)	Use this option to set the total amount based on a percentage of the current YTD actual total. (To see this amount, refer to the YTD Actual column on the Account Balance Inquiry.) For example, if the current YTD actual total is $1000, and you type 10 in the Amount field, the amount for each period will be 8.33 and the Total will be 100.00.