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Adding Service Charges
You can add service charges, such as returned check charges,
for the reconciliation.
The General tab allows you to add or edit general information
for a service charge. When you complete this tab, the system automatically
creates an entry for the cash account on the Service Charge Detail Tab.
The Detail tab allows you to add or edit details for
the service charge. The system provides default cash account information.
You must enter the offsetting entry.
Note
If you add a service charge in error, you cannot delete
the transaction. You must add a reversing entry to correct the error.
General Tab Fields
Note
An asterisk (*) indicates
a required field or selection.
Payment # *
The system-generated payment number. The word
New displays when you are adding. This number
appears on lists and in reports.
The charge number format includes a date and system-assigned
sequential number; for example, 02/20/2005.001, 02/21/2005.002, and so
forth.
Date
The reconciliation date. This field is not editable.
Charge type *
Select a type for the payment from the drop-down
list: Service Charge, Return Check Charge.
Amount *
Type the amount for the payment.
Description *
Type a description for the payment.
Cancel
Click to exit without saving changes.
Save
Click to save your changes.
Detail Tab Fields
Sequence Number Field
The system-generated sequential line number.
Bank Account
The bank account identification.
EntityCompany
ID
The entitycompany
identification.
GL Account
The credit is a general ledger account identification
that is associated with the entitycompany
cash account.
For the debit, use the Lookup button 
to select the offsetting expense account from the .
During reconciliation, when you add a service charge, you select an expense
account for a service charge. Once you save the transaction, the system
approves and posts immediately to the period that contains the bank statement
date. The transaction is not included in a batch or journal entry. You
must select the transaction to have it included in the reconciliation.
If you prefer having these transactions
contained in a batch or journal entry, add them using the batch and journal
entry tabs just as you would any other transaction. Be sure to approve
the batch. When you return to the reconciliation process, these items
appear as unchecked transactions in the Bank Reconciliation Grid. The
items are also accounted for the GL Acct Balance—the general
ledger cash account balance field in the total fields.
Description
Enter a description of the payment.
Amount
Enter the amount of the payment.
Delete
Click the Delete button
to delete a payment. Note that you are deleting one line
item detail for this payment but not the entire payment.
Debit Total
The system-generated debit total for the payment.
To save entries, the debit and credit totals must match.
Credit Total
The system-generated credit total for the payment.
The entry is always a credit to the cash account for this bank. To save
entries, the debit and credit totals must match.
Cancel
Click to exit without saving changes.
Save
Click to save your changes.
To Add a Service Charge
- From the Bank Reconciliation
Details tab, click Add Service Charge.
- On the General tab,
type the date (mm/dd/yyyy) or use the Calendar button to select a date,
if desired.
- From the Charge
Type drop-down list, select a type for the payment.
- Type theAmountfor the payment.
- Type a Description for the payment.
- In the GL Account
field on the Detail tab, type the offsetting expense account for the debit
or use the Lookup button to select the account from the
.
- Enter a Description
of the payment.
- Type the Amount
of the payment.
- Click Save.
See Also
Bank
Reconciliation Grid
Bank
Reconciliation Detail
Adding
Interest
Adding
Adjustments
Bank
Reconciliation Concepts and Processes
Bank Reconciliation Troubleshooting