Use this tab to create a transfer file and report. The
file and report contain invoices created from purchase orders you added
in ePO. The transfer file can be sent to an email address and then imported
into an accounts payable system for processing. The transfer file format
can be CYMA Version 10,
Timberline, Timberline B, Invoice.XML or Invoice.BCL.
Because eFinancials and ePO can appear on the same menu
and are both available to eFinancials users, permission setup must be
completed carefully. Refer to Effect
of Purchasing for more information.
Preview
Click to display a
of the transfer file.
Create File
Click to create the transfer file and .
The transfer creates a CYMA
Version 10, Timberline,
Timberline B,
Invoice.XML or Invoice.BCL
file, based on the selection made on the global policy Other
Tab. Look for this file in the Export Folder, which is in the eFinancials
Web folder that is contained in the AMSI Web folder where AMSI is installed.
Sort By
Select a sort option from the drop-down list.
The following sorts are possible: Vendor ID, Vendor Name. This field functions
only when the file format is INVOICE.BCL. The transfer file and
sort in the order you select.
Email Transfer File
Click this option if you want the system to email
the transfer file to the contact responsible for handling accounts payable
for your business.
Email To
Type the email address of the contact responsible
for handling accounts payable for your business.
Subject for Email
Type a free-form subject line for the email. Your
entry appears on the .
After creating the file, you must send
the file to the user who is responsible for processing the file.
PDF Format
Select this option to print in PDF format. For
more information, refer to Report
Printing Options.
Create Spreadsheet
Select this option to print in an Excel
spreadsheet. For more information, refer to Report
Printing Options.
Note: Invoices to unapproved vendors will not be transferred.
This display-only reminder appears when the option
Transfer unapproved vendor data is not selected
on the global polices .
If the option is selected, this note does not display and invoices for
unapproved vendors are included in the transfer file and .
Cancel
Click to exit without saving changes.
Transfer
Click to start the transfer. If you selected Preview, a
of the transfer file displays. If you selected Create
File, the system creates the transfer file and displays the .
Note
Fields