To Enter a Prepaid

Use these steps to enter a prepayment when no charge has been billed.

When allocating prepayments, the order of allocation is Next Due Date (or the FFP date, if Next Due Date is null), then Second Priority on the Add/Edit Income Code - General Tab (Priorities), and then Income Code.

Note

Resident Entry is the default payment method, so a resident pop-up form appears automatically after selecting Ledger—Pay & Adjust. You can change the default so you are always presented with all payment options: uncheck the property policy Automatically Select Resident Entry in the Pay and Adjust category.

From the eSite menu, select Ledger—Pay & Adjust. A resident pop-up form appears automatically.
Use the grid on the resident pop-up form to locate the resident to work with. The Add Payments and Adjustments Tab display.
Complete these tasks:

At Date, accept the default (current system date) or enter a different date. To enter a different date, type the date or click the Calendar Button to display an electronic calendar.

At Amount, enter the payment amount in dollars and cents.

At Pymt Type, select the payment type from the drop-down list.

At Check, enter the corresponding check or reference number.

At Description, accept the default (Payment) or enter a description specific to the payment transaction.

At Income Code, select the income code the payment will be applied to from the drop-down list.

At Due Date, enter no date.

At Payment, enter the payment amounts or click the Allocate button to have the system auto-allocate the payment for you.

At Print Receipt, check if the resident has requested a printed payment receipt. When the data is saved, a printed receipt will print.

At Remaining, verify the amount reads 0.00.

Verify the Remaining balance reads, $0.00 then click the Save button.