To Add a Late Notice

From the eSite menu, select Setup—Property—Late Notices.
From the Late Notices Setup Grid, click Add Code.
From the Late Notice Setup Tab, in the Code field, type an identification code for the late notice (for example, L1 for the first late notice to issue).
In the Description field, type a description of the late notice (for example, Late Notice 1).
In the Date Last Assessed field, type the date late fees were last assessed. Or, use the Calendar Button to select the date.
The Base Late on drop-down list works in conjunction with the Late Day field. Use these fields to specify the basis for when you want to start charging late fees, as follows:

To start charging late fees based on a due date, from the Base Late on drop-down list, select Due Date. Then, in the Late Day field, type the number of days before the payment is late.

Or, to start charging late fees on a certain day of the month, from the Base Late on drop-down list, select Day of Month. Then, in the Late Day field, type the day to start charging late fees.

The Open Items Based on works in conjunction with other fields to specify the basis for when you want to start charging late fees.

To start charging late fees based on open items as of the current date, select Current then in Base Late on select Day of Month or Due Date, and in the Late Day field type a number; refer to Late Day field description, below, for more information.
Or, to start charging late fees based on balances and open items as they were on the Assessed Date, select Date Assessed Thru and then in Base Lateon select Day of Month or Due Date, and in the Late Day field type a number; refer to Late Day field description, below, for more information.

Type a number of days into the Late Day field:

If you selected Day of Monthfor Base Late on, then the number you type is the number of days before the payment is late.
If you selected Due Date for Base Late on, then the number you type is the number of days before the system starts to charge late fees.

Specify the following maximum and minimum amounts:

In the Maximum Late Charge field, type the total late fees that can be charged to a resident for a month.
From the Minimum Based On drop-down list, select the basis of the minimum balance (Balance Due STLC, Current Lease Billings, Current Due This Month, or Total Balance Due).
In the Minimum Balance field, type the minimum accepted balance before a notice is processed for a lease.

From the Late Fee Code drop-down list, select income code to which the late charge is assessed.
Specify the following charge amounts:

In the Fixed Charge field, type the fixed amount if the late charge calculation is a fixed dollar amount.

In the Per Day Charge, type the per day amount if the late charge calculation includes a per day charge.

In the Maximum Per Day Charge field, type the maximum sum (dollar amount) of Per Day Charges to be charged for a month.

In the Percentage Charge field, type the percentage amount if the late charge calculation includes a percentage amount of the balance due.

From the Type of Percent drop-down list, select the type of balance to use in calculating the late fee if the late charge calculation includes a percentage amount (Balance Due, Current Due This Month, or Current Month Recurring Charges).
In the Percent over Amt field, type a specified dollar amount if you want the system to charge the percentage on the balance when the balance is over the amount in this field.
The Print drop-down list works in conjunction with the Basis field. Use these fields to specify when letters are to be printed, as follows: First, use the Basis drop-down list to specify the balance to be used for the print option (Total balance or Balance subject to late charge). Then, from the Print drop-down list, select when the letter should be printed (At least once, Once per run, or Only if late charge occurs).
From the Letter Code drop-down list, select a letter to be printed as part of this late schedule.

Note

The Letter Code list shows only the letters that are available to be printed for the selected property, based on letter restrictions set up on the Form Letters Tab.

Click Save.