Setting Up a Corporate Housing Unit

This section discusses the three primary features added to the Units Tab that makes the tab uniquely applicable to use for Corporate Housing, which include: Master Lease Property selection box, Master Lease button, and Unit Active/Inactive Dates.

Use this option to define which units to include in the selection list that displays when Master Lease is selected. Follow these steps to restrict which units to include in the selection list.

Make these selections from the eSite sidebar menu: Setup, Property, Units. The Units Tab displays.
From the Master Lease Property drop-down list, select the blank option to display all units for all properties within the selected database or select a single property.

Note

When a single property is selected, only units for that property are displayed in the selection list.

Once property restrictions are defined, the corporate unit must be linked to the same unit that was set up in the Standard Property by the original owners. If the link is not created, the underlying program functionality is missing and corporate housing leasing will not operate as it should. Use the Master Lease button to link the Standard Property unit (master lease unit) to the Virtual Property unit (corporate housing unit) using the steps provided.

Make these selections from the eSite sidebar menu: Setup, Property, Units. The Units Tab displays.
With the Address Tab open, click Master Lease. This opens a resident selection list which includes leases with a Current, Transfer Out or On-Notice status for all properties that are not corporate housing properties.
Locate and select the unit to lease from the Standard Property and to set up as the corporate housing unit. The system displays the Property ID, building and unit numbers for the selected property next to the text label, Master Lease and creates a program link between the original unit and the corporate unit.

With the appropriate policies set, values entered in the Active or Inactive date fields define the unit state as Active or Inactive. The state affects how units are counted throughout the system, specifically in leasing functions, reports and in the Recalc Counts utility.

If the state of a unit is Active, it displays throughout the system as an available, leaseable unit, and activity is allowed and considered in both calculations and reports. If the state of a unit is Inactive, it is hidden within the system so that it appears as though it is not available for leasing therefore, activity is not allowed or considered in either calculations or reports. The reason for this is to allow units to be temporarily removed from the books for a specified period of time without having to physically remove the unit from the system.

This is ideal for corporate housing properties who sub-lease units, especially those that sub-lease on a time-share or seasonal basis. During the times of the year when the units are available for leasing, they remain in an Active state. However, can be marked Inactive when they are vacant allowing a truer occupancy count and financial report.