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Resident History by Tracking ID
Make the following selections from the menu to display
this page:
Tracking ID Reports—Resident History
This report shows all resident history for applications
or leases for a single Tracking ID, most current to oldest. This provides
a continuous lease history for the person to whom the Tracking ID is assigned.
Leases can be filtered by date range, restricted to show
rent and other activity or only security deposit activity, and restricted
to show only Subsidy, Non-Subsidy, or both types of leases.
Leases can be sorted by Transaction Date, Date of Record,
Invoice Number, Entry Order, or Due Date.
Payment activity can be summarized by check; billing
activity can be summarized by invoice. A page break between leases is
optional.
Note that Property Security is not applicable for this
report. All leases print regardless of security.
Effect of Property
Policies
Setup—Policies—Property Policies—Additional
Options
To use Tracking IDs, the Use
Tracking ID property policy must be selected in the Additional
Options category.
Note
An administrator can modify the default policy settings.
Use caution when altering defaults because the results can affect the
way the entire system handles Tracking IDs.
Effect of Permissions
System—Security—Users—eSite—Reports—Tracking
Reports—Resident History
Users must have permissions in the System module for this report.
Selection Criteria
Note
An asterisk (*) indicates
a required field or selection.
Select Tracking ID *
Enter a Tracking ID or click the Lookup 
to open the Select Resident box and select a Tracking ID
for which to run the report.
From Date
Type the beginning date of the date range for
which you want to print the report. Or use the Calendar
Button to select a date.
Thru Date *
Type the ending date of the date range for which
you want to print the report. Or use the Calendar
Button to select a date.
Activity to Include
Select activity to include on the report. Options
include Rent/Other Activity (default) or Security Deposit Activity.
Include Subsidy
Select whether to include Subsidy and Non-Subsidy
(default), Subsidy Only, or Non-Subsidy Only.
Sort By
Select a sort option for the report. Options include
Transaction Date (default), Date of Record, Invoice Number, Entry Order,
or Due Date.
Summarize Payments by Check
Select this check box to summarize payments by
check on the report.
Summarize Billings by Invoice
Select this check box to summarize billings by
invoice.
Separate Page per Resident
Select this check box if you want a page break
between leases.
Report Details
The report header contains the Tracking ID, date range,
property name and current log in date. The first lines of the report show
building and unit number (displayed as Building Number–Suite Number);
name of the resident/tenant or business name (for instance, Sandy Smith
or Smith Shoes); Move-In/Move-Out dates; Days Occupied for the building/unit;
Status (Current, Previous, Leased); and Beginning Balance.
Column Headings
Tran Date
The date the transaction was entered into the
system. Typically, the Log In date.
Date of Record
Every ledger transaction is assigned a date, the
Date of Record, which is associated with an accounting period through
the accounting period tables. For a transaction to post, this accounting
period must be active or the Log In date must fall within the grace period
as defined by your Global Policy settings. For most transactions the Date
of Record will equal the Transaction Date.
Due Date
The use of this date varies according to what
it is related to. For a charge, this is the date the charge is due. For
a payment, this is the date the charge is due, that the payment was applied
to. This date does not apply if this is a prepayment.
SC
The Source Code used to identify
the process that created the transaction.
Desc.
Transaction description.
Invoice
Identifies the invoice number of the charge. For
a payment, this is the invoice number of the charge paid. For a prepayment
the invoice number would be zero.
Code
Transaction income code.
Billings
Transaction amount where the Transaction Detail
type is Recurring Charge or One Time Charge, and the Receivable flag is
set to Yes.
Adjust.
Transaction amount where the Transaction Detail
type is Adjustment and the Transaction Detail Receivable flag is Yes.
Non-Rec. Adjust.
Transaction amount where the Transaction Detail
type is Recurring Charge, Adjustment or One Time Charge and the Transaction
Detail Receivable flag is set to No.
Payments
Transaction amount where Transaction Detail type
is Payment.
Note
This amount may be printed with a reversed sign depending
on the Global policy, Display payments as credits.
Ret.
Return flag. Indicates this payment was returned
by the bank for insufficient funds.
Ref.
Reference number or check number associated with
the transaction.
Refunds
Transaction amount where the Transaction Detail
type is Refund.
Forfeits To
Transaction amount where the Transaction Detail
type is Forfeit.
Write-Offs
Transaction amount where the Detail type is Write-Off.
Balance
Running receivables balance.
Resident Total
Sum of detail listed per resident/tenant for the
current Tracking ID selection.
Property Totals
Sum of detail listed per resident/tenant by property
.
Grand Totals
Grand total sum of all leases linked to the Tracking
ID.
Footer
The footer shows selection criteria for the report.
To Display the Resident History by Tracking ID Report
- From the eSite menu,
select Reports—Tracking Reports—Resident History.
- Select the information
you want to see on the report (refer to the Selection Criteria for this
report).
- Select a Report
Format option: Acrobat
Reader (default), Crystal Viewer, Excel.
- Click Display. If you selected the printing option, Excel,
you are prompted to open or save the report Excel file. Otherwise, the
report opens in your preferred format.
See Also
Reports
Overview
Report Printing Options
Tracking
ID Cross-Reference Report
Tracking
ID Overview