Deposit Journal

Deposit Journal Report

Make the following menu selections to display this page:

Reports—Accounting Reports—Deposit Journal

The Deposit Journal Report allows you to tie out a particular deposit. Since journals can include deposits from multiple properties, the Deposit Journal Report does not use property selection, rather, this report ties out to the individual deposit slips printed for each journal.

Selection Criteria

Note

An asterisk (*) indicates a required field or selection.

Select Properties

Click to select properties from the Select Properties pop-up. The report runs for all selected properties.

Select Bank Books

Select which bank book or books to include from the selection list.

Approved From *

Printing the report calls for a date range to print from. Enter the first day of the date range using the format mm/dd/yyyy. Or use the Calendar Button to display a date.

Approved Thru *

Printing the report calls for a date range to print from. Enter the last day of the date range using the format mm/dd/yyyy. Or use the Calendar Button to display a date.

Detail Level

Accept the marked Summary default or mark another option. Options include:

- Summary—the report prints a grand total for each journal. Individual journals are not listed.

- By Payment—the report prints a total for each transaction header or individual check. This is the level of detail used to print the deposit slip.

- Detail—the report prints a total for each transaction detail. For instance, if one check includes two transactions, then the report prints a line item for each transaction included.

Select Report Style

Accept the marked Standard default to print the report in a portrait-style layout. Or, mark the Compressed option to print the report in a compressed layout.

Report Details

Summary

Batch #

The identifying batch number.

Total

This number is calculated as the Sum of Rent + Other + Security Deposits + Misc, and includes deposit totals from all accounting periods contained in the batch.

Approved On

The date the batch was approved in the format mm/dd/yyyy.

Rent/Other

Amounts posted to the Rent and Other income codes.

Security Deposits

Amount posted to Security Deposits.

Misc

Amount posted to Misc Income.

Return

Amount posted as a return payment.

Description

A brief description of the batch.

Reference

If reference numbers are used for tracking or auditing purposes, it is listed.

Totals

Column totals are listed.

By Payment

Property

The identifying property ID. For instance, BAY for Bay Gardens.

Journal

The identifying batch number.

Apt Name

The name of the primary resident whose payment was submitted and posted.

Date

The date of the deposit.

Effective Date

The date the deposit was effective. Typically, the date is was posted.

Approved On

The date the journal was approved.

Rent/Other

Amounts posted to the Rent and Other income codes.

Security Deposits

Amount posted to Security Deposits.

Misc

Amount posted to Misc Income.

Return

Amount posted as a return payment.

Description

A brief description of the payment.

Reference

If reference numbers are used for tracking or auditing purposes, it is listed.

Totals

Column totals are listed.

Detail

Property

The identifying property ID. For instance, BAY for Bay Gardens.

Batch

The identifying batch number.

Apt Name

The name of the primary resident whose payment was submitted and posted.

Date

The date of the deposit.

Effective Date

The date the deposit was effective. Typically, the date is was posted.

Approved On

The date the batch was approved.

Code

The income code applied to the payment transaction within the batch.

Rent/Other

Amounts posted to the Rent and Other income codes.

Security Deposits

Amount posted to Security Deposits.

Misc

Amount posted to Misc Income.

Return

Amount posted as a return payment.

Description

A brief description of the payment.

Reference

If reference numbers are used for tracking or auditing purposes, it is listed.

Totals

Column totals are listed.

To Display the Deposit Journal Report

From the eSite menu, select Reports—Accounting Reports—Deposit Journal.
Select the information you want to see on the report (refer to the Selection Criteria for this report).
Select a Report Format option: Acrobat Reader (default), Crystal Viewer, Excel.
Click Display. If you selected the printing option, Excel, you are prompted to open or save the report Excel file. Otherwise, the report opens in your preferred format.