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Transfer to GL Overview
Create journal entries for your general ledger system
to record eSite monthly activity using the Transfer to GL option.
- Transfer
to GL can be run multiple times during the month.
- It is typically run
after PAME (Preliminary Accounting Month End) and before AME (Accounting
Month End) so that PAME can be used to verify data accuracy before the
actual transfer is run.
- For companies running Accruals, the final transfer
for the month creates the Lost Rent and Vacancy figures.
Transfers are managed based on your income code setup
and the type of journal entries you elect to use. These options are defined in Income Code setup and include: Accrual,
Cash, or Neither.
- Accrual
assumes if the income code is set to Accrual, then the transfer should
include billings, adjustments, write-offs, and other non-cash transactions.
- Cash
assumes if the income code is set to Cash, then the transfer should include
payments and that this type of accounting does not include Accounts Receivable
balances.
- Neither
assumes transfers to the general ledger are not performed.
Keep in mind that all transactions must be approved, and
not previously flagged as transferred, in order for the system to detect
them for evaluation and complete the transfer to the general ledger.
Security Income Codes
In the past, the system had ignored the Accrual transfer method
on the Security income codes when selected and automatically transferred
security deposits as if they were on a Cash basis. For Accrual transfers, however,
the debit account should be the Security accounts receivable (A/R) account
and the Credit account remains the Security Liability Account.
Transferring Prepaids
The system processes each transaction separately,
based on it effect on the prepaid. This allows you to post applicable
transactions directly to the prepaid account. To transfer prepaids as
an auto-reversing entry, add the following line to the global.asa file
just above the do not modify the following comment:
Application("mstrPrepaidStyle")="Y"
See
Also
Effect
of Global Policies
Effect
of Property Policies
Cash
Account Considerations
Accounting Methods
Effect of Income
Codes
Accrual
Based System Setup
Cash
Based System Setup
Transfer
to GL Tab
Transfer to eFinancials
Change
Market Rents Overview
Processing
Overview