Select Properties

Click to select properties from the Select Properties tab. The report runs for all selected properties.

Month End Transfer?

The box defaults to unchecked. Accept the default unless this is the final transfer to the general ledger for the current accounting month. If this is the final transfer, select the box to transfer vacancy and loss to lease figures which are only transferred at month end.

Email Transfer File?

The box defaults to checked. Accept the default to email the BATCH.GLS file. If selected, enter the email address of the person to receive the file in the Email To field.

Email To

The address defaults to the last entered email address. Accept the default or edit accordingly.

Subject for Email

The default reads, Property - XXXXX (Property Name).eSite Transfer to GL File. For instance, Property 12345 (Bay Gardens Luxury Homes).eSite Transfer to GL File. Accept the default or enter a more descriptive name.

Property

The property identification that appears on lists and in reports.

Bank Book

The bank book where the transactions posted.

Batch

The batch number where the transactions posted.

Date of Record

The date of record assigned to the transaction, that is associated with the current accounting period.

Account

The general ledger account number the transaction posted to.

Profit Center

If profit centers are used, the profit center ID is listed.

Description

A description of the transaction posted to the general ledger. This comes from the Misc Income tab.

Debits

The total debited amount.

Credits

The total credited amount.

Total

The property total listed for both debits and credits.

1. From the eSite menu, select Processing—Transfer to GL.
2. Click Select Properties. Select the properties for which you want to run the process and click Save.
3. Complete the tab. For help, refer to the Fields list.
4. Click Run Transfer. The system creates the BATCH.GLS file and displays the Transfer to GL Report. Lastly, the file is stored in the output folder of your eSite directory and is available for email later using Email AP/GL Files.