Setup Questions AME, Interface
Questions in this section are intended to help you make decisions about your setup. The questions follow the on-screen cursor movement. Therefore, the fields may be in a different order than they appear in Help. In Help the fields are presented in the order in which that appear on screen, ignoring cursor movement.
Field List
Refer to the following field list for more information: AME, Interface Tab.
Instructions
Questions for AME, Interface Policies
AME (Accounting Month End Processing)
Number of days grace for posting to prior month in the G/L:
How many days grace do I want for the current and prior periods?
Enter the number of days grace (0–28) ____________________
Require Preliminary Acct Month End
Do I want to require the system to run a preliminary account month end?
Circle one: Yes or No
If yes, accept the default of checked to require a preliminary account month end run.
If no, remove the checkmark.
Allow Acct Month End with unapproved Batches
Do I want to allow the account month end to run with unapproved batches in the system?
Circle one: Yes or No
If yes, add a checkmark to cause the system to run with unapproved batches.
If no, accept the default of unchecked, which prevents the system from running with unapproved batches.
Future accounting periods are active
Do I want to set future accounting periods to active or inactive?
Circle one: Active or Inactive
If active, all future accounting periods are set to Active.
If inactive, all future accounting periods are set to Inactive.
Interface to A/P and G/L
Transfer to G/L format:
What transfer to general ledger format do I want to use? (Refer to the AME, Interface Tab, Transfer to G/L format field, for options).
Enter one: ____________________
Transfer to A/P format:
What transfer to accounts payable format do I want to use? (Refer to the AME, Interface Tab, Transfer to A/P format field, for options.)
Enter one: ____________________
Transfer Security Refunds:
What transfer to security refunds format do I want to use?
Circle one: Transfer to A/P or Do Not Transfer
Refund.APS Format:
What format do I want to use for Refund.APS?
Circle one: Standard, Enhanced, Standard (Format 2), Enhanced (Format 2), or Table Format
Transfer Management Fees to:
What transfer to management fees format do I want to use?
Circle one: A/P, G/L, or Neither
G/L entity interface for bank books and rentable items;
What general ledger entity interface for bank books and rentable items do I want to use?
Circle one: Single Entity, Multiple Entity, or No Interface
Automatically perform the transfer to G/L function when the batch is approved.
Do I want to automatically perform the transfer to G/L function when a batch is approved?
Circle one: Yes or No
If yes, add a checkmark to cause the system to automatically perform the transfer to G/L when a batch is approved.
If no, accept the default of unchecked, which prevents the system from automatically performing the transfer to G/L when a batch is approved.
Use Profit Centers for bank books and rentable items
Do I want to allow the use of profit centers for bank books or rentable items?
Circle one: Yes or No
If yes, add a checkmark to cause the system to run with unapproved batches.
If no, accept the default of unchecked, which prevents the system from running with unapproved batches.
Use Suspense Accounts
During Transfer to GL, do I want to have a suspense account available on the Bank Book (G/L Account Tab) for Online Payments so that I may reconcile between Online Payments batches and transactions in the cash account of the G/L?
Circle one: Yes or No
If yes, add a check mark to cause the system to use the Suspense Account for Online Payments transactions.
If no, accept the default of unchecked, which prevents the system from using the Suspense Account for Online Payments transactions.
Use External Batch No for imported transactions
During Transfer to GL, do I want to to control how transactions are grouped and the description used when the Xfer to GL (for Cash Account) summary method is Batch w/code or Batch w/o code? The description for Transfer to GL would include the External Batch Number, not the eSite batch number.
Circle one: Yes or No
If yes, add a check mark to cause the system to use the External Batch Number for Online Payments transactions.
If no, accept the default of unchecked, which prevents the system from using the External Batch Number.
Settlement Period
For eDex batches in eSite, do I want to settle payments to the period a payment was made or to the current period? This drop-down box only appears if Use External Batch No. for imported transactions is selected.
Circle one: Payment period or Current period
If you want payments to be settled to the period payment was made, select Payment period.
If you want payments to be settled to the current period, disregarding when payment was made, select Current period.
Transfer as single entity bank book to matching income code entity ID.
For the Transfer to GL process, when multiple GL entities are setup for the bank books, do I want to create transactions for the entity that match the income code's entity ID?
Circle one: Yes or No
If yes, add a check mark so that the system will create transactions for the entity that match the income code's entity ID.
If no, remove the check mark so that the system will not create transactions for the entity that match the income code's entity ID.
See Also