Select Properties

Click to select properties from the Select Properties tab. The report runs for all selected properties.

Summary List

Accept the marked default to print a summarized version of the report. Or, click once inside the Detail List radio button to print a detailed version.

Detail List

Accept the unmarked default to print a summarized version of the report. Or, click once inside this radio button to print a detailed version.

Summary

Code

The code used to identity the income code. Income codes are established on the Income Code Tab. For instance, RENT.

Description

A brief description of the income code; pulled from the Income Code Tab. For instance, Base Rent.

Type

The identifying income code type; pulled from the Income Code Tab. For instance, Concession. Refer to Income Code Types for a complete list of income code types and their descriptions.

Apply  To

The income code used to offset the charge when open items are processed; pulled from the Income Code Tab. Typically, income codes are set to apply to themselves, however another can be defined when income code is set up.

POT

The income code Potential flag which asks the question, Include this income in the Gross Potential for the property? Lists Y for Yes, and N for No. Y is listed for income code types: Rent, Vacancy, Model, Employee and Lost Rent.

REC

The income code Receivable flag which asks the question, Is this income receivable? Lists Y for Yes, and N for N. Yes indicates cash payments can be posted to the income code and that the charges affect the resident's balance.

LAT

The income code Late Charges flag which asks the question, Is this income code subject to a late charge? Lists Y for Yes, and N for No.

PRO

The income code Prorate flag which asks the question, Do prorate charges apply to this income code when a resident moves in or out? Lists Y for Yes, and N for No.

Priority 1

The income code Priority flag used to establish the overall priority as top level to use when applying payments regardless of the due date; pulled from the Income Code Tab. Priorities range from highest, 9 to lowest, 1.

Priority 2

The income code Priority flag used to establish the priority level following the number one priority when applying payments regardless of due date; pulled from the Income Code Tab. Priorities range from highest, 9 to lowest, 1.

Tax 1 - Tax 4

The global policy, Calculate sales tax affects this field. If the policy is active, then the tax fields are eligible for display on the report. If inactive, Tax 1 - Tax 4 fields are not listed. Additionally, the labels of these tax fields vary according to the labels defined in either Global or Property Names. Refer to the Income Code Tab for more information.

Ref

The income code Refundable flag which asks the question, Should an amount allocated to this income code be considered for a refund? Lists Y for Yes, and N for No.

Interest

The income code Interest flag which asks the question, Is an amount allocated to this income code eligible to have interest assessed? Lists Y for Yes, and N for No.

Detail

Code

The code used to identity the income code. Income codes are established on the Income Code Tab. For instance, RENT.

Description

A brief description of the income code; pulled from the Income Code Tab. For instance, Base Rent.

Type

The identifying income code type; pulled from the Income Code Tab. For instance, Concession. Refer to Income Code Types for a complete list of income code types and their descriptions.

Apply  To

The income code used to offset the charge when open items are processed; pulled from the Income Code Tab. Typically, income codes are set to apply to themselves, however another can be defined when income code is set up.

POT

The income code Potential flag which asks the question, Include this income in the Gross Potential for the property? Lists Y for Yes, and N for No. Y is listed for income code types: Rent, Vacancy, Model, Employee and Lost Rent.

REC

The income code Receivable flag which asks the question, Is this income receivable? Lists Y for Yes, and N for N. Yes indicates cash payments can be posted to the income code and that the charges affect the resident's balance.

LAT

The income code Late Charges flag which asks the question, Is this income code subject to a late charge? Lists Y for Yes, and N for No.

PRO

The income code Prorate flag which asks the question, Do prorate charges apply to this income code when a resident moves in or out? Lists Y for Yes, and N for No.

Priority 1

The income code Priority flag used to establish the overall priority as top level to use when applying payments regardless of the due date; pulled from the Income Code Tab. Priorities range from highest, 9 to lowest, 1.

Priority 2

The income code Priority flag used to establish the priority level following the number one priority when applying payments regardless of due date; pulled from the Income Code Tab. Priorities range from highest, 9 to lowest, 1.

Tax 1 - Tax 4

The global policy, Calculate sales tax affects this field. If the policy is active, then the tax fields display on the report. If inactive, Tax 1 - Tax 4 fields are not listed. Additionally, the labels of these tax fields vary according to the labels defined in either Global or Property Names. Refer to the Income Code Tab for more information.

Ref

The income code Refundable flag which asks the question, Should an amount allocated to this income code be considered for a refund? Lists Y for Yes, and N for No.

Interest

The income code Interest flag which asks the question, Is an amount allocated to this income code eligible to have interest assessed? Lists Y for Yes, and N for No.

Entity

The property ID. For instance, ABC01.

Mth

The accounting method to use when transferring to the general ledger. Accounting methods are defined per income code, and are established in Income Code setup.

Account

The general ledger account type associated with the income code, established in Income Code setup. Account types include: Debit, Credit, Prepaid, Refund, SDI Liability, SDI Expense and Write-Off.

GL Num

Identifies the general ledger number associated with each GL account type listed. The general ledger account Type is established in Income Code setup

Profit Center

The property policy, Use Profit Centers affects the display of this field on the report. If the policy is active, then the field displays. If not active, the field is removed.

Profit Centers are used for departmentalized accounting and are established in Income Code setup.

Post

The income code Transfer flag that indicates the transfer method to use when transferring detail to the general ledger. Options include: Summary, Summary by Day, Journal, Journal w/o Code, Detail, and Overall Summary. Refer to Income Code setup r more information.

1. From the eSite menu, select Reports—Setup Reports—Income Code List.
2. Click Select Properties. Select the properties for which you want to print the report and click Done.
3. Select the information you want to see on the report (refer to the Selection Criteria for this report).
4. Select a Report Format option: Acrobat Reader (default), Crystal Viewer, Excel.
5. Click Display. If you selected the printing option, Excel, you are prompted to open or save the report Excel file. Otherwise, the report opens in your preferred format.

User security permissions must be granted in the System module to access this menu item.

System—Security—Users—eSite—Reports—Setup Reports—Income Code List

 

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