The following fields appear on the grid:

Select PropertyCompany

Click the lookup button to display a list of propertiescompanies. Click a PropertyCompany to select it. Changes you make to posting rules in the grid below apply to the selected PropertyCompany.

Transaction Type

The transaction type for which you can set posting rules.

Tran Code

The abbreviation for the transaction type.

Number of Rules

The number of rules that have been set up for the selected PropertyCompany.

Delete All Rules

 Use the Delete icon to delete rules.

EntityCompany ID

Click the Lookup icon to display the Select EntityCompany Tab and select an Entitya Company for the posting rule.

Debit

Create a debit entry by completing two fields. In field 1, select a type and in field 2, select a specific item.

Field 1

Click the drop-down list and select one of the following types: Default, Exp Code, GL Account, Special.

Note that not all options are available for all Transaction Types.

Field 2

Default
The system uses "Default" posting rules. There is no additional field to complete when you select Default.

Exp Code
Click the Lookup icon and display the Select Expense Code Tab and select an expense code for the debit. Use Filter buttons to locate a code.

GL Acct
Click the Lookup icon and display the Select GL Account Tab and select a general ledger account number for the debit. Use Filter buttons to locate an account.

Special
When you select Special, then the additional field defaults based on the type you select in Field 1.

Credit

Create a credit entry by completing two fields. In field 1, select a type and in field 3, select a specific item.

Field 1

Click the drop-down list and select one of the following types: Exp Code, GL Acct, Special.

Note that not all options are available for all Transaction Types.

Field 2

Default
The system uses "Default" posting rules. There is no additional field to complete when you select Default.

Exp Code
Click the Lookup icon and display the Select Expense Code Tab and select an expense code for the debit. Use Filter buttons to locate a code.

GL Acct
Click the Lookup icon and display the Select GL Account Tab and select a general ledger account number for the debit. Use Filter buttons to locate an account.

Special
The field defaults based on the type you select in Field 1.

Delete

Click this icon to delete the posting rule.

Show Sample (button)

Click Show Sample to see an example of the suggested settings for the Debit and Credit postings.

This button is on the Edit Posting Rules page for each transaction type for which you can set up posting rules. When you click the button, a posting rule model appears. Use this model for help understanding how to set up posting rules. Study the model, and then make your own selections in the form for that transaction type.

Save

Click Save to save changes.

1. Using the Selected PropertyCompany  lookup button , select a PropertyCompany. The posting rules for the selected PropertyCompany appear in the grid.
2. Select a transaction type. A maintenance form appears.
3. Complete the Add / Edit Posting Rules form.
4. Click Show Sample if you want to see an example of the effect of the posting rule you are adding or editing.
5. Click Save.

1. Using theSelected PropertyCompany lookup button , select a PropertyCompany. The posting rules for the selected PropertyCompany appear in the grid below.
2. Select a transaction type. The Add / Edit Posting Rules form appears.
3. Click the Delete icon for the posting rule you want to delete.
4. Click Save.

1. Using the Selected PropertyCompany lookup button , select a PropertyCompany. The posting rules for the selected PropertyCompany appear in the grid.
2. In the Delete All Rules column, click the Delete icon for the transaction type for which you want to delete all posting rules. A message appears.
3. Click OK at the confirmation message.

 

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